Roles
The Role Sensitivity settings allow you to control which roles can view and export sensitive information across the system.
How It Works
Each role can be assigned a sensitivity level for:
- Read Sensitivity: What sensitive data the role can view
- Export Sensitivity: What sensitive data the role can export
Available options:
- None: No access to sensitive fields
- Sensitive: Access to standard sensitive fields
- Highly Sensitive: Access to all sensitive fields
Viewing Sensitive Fields
To see which fields are considered sensitive, click the “here” link in this section.
This opens a list of all sensitive fields in the system, along with their classification.
Each field is labeled as either:
- Sensitive
- Highly Sensitive
These typically include student information such as:
- Address and contact details
- Date of birth
- Identification information (e.g. SIN/SSN)
- Verification and ID-related fields
How Restrictions Appear
If a role does not have access to certain fields:
- The data will appear as restricted or hidden in lists and exports
- The same restrictions apply across the system
Editing with Restricted Access
Users can still edit records, but:
- They will only see and update the fields they have access to
- Restricted fields will remain hidden and unchanged
Important Notes
- Student / User Logins require Highly Sensitive access
- Sensitivity settings apply across:
- Data lists
- Student profiles
- Reports and exports
Proctor Access (Instructor Role)
A new course access permission called Proctor controls access to:
- Student verification images
- ID photos
- Security logs
If this permission is not enabled, instructors will not be able to view this information.