Statements
The Statements section allows you to manually generate account statements for Students. Statements provide a detailed summary of a Student’s financial activity, including outstanding balances and payments.
To generate a statement for an individual student:
- Navigate to the Student Profile.
- Click on the Account tab.
- Select Statements from the side menu.
- Click Generate Statement.
Once generated, the statement will appear in the Statements List. From here, you can use the quick action icons to the right of the statement to view, email, download, or delete the statement.
In addition to manually generating statements, you can configure automated statements to be sent to Prospects or Students with a balance. This ensures that statements are regularly generated and emailed without manual intervention.
- Click on your User Name, go to Institution Config, and select Accounts (this will open the Defaults section).
- Customize statement settings, including statement ID numbers, fine print, and other details.
- To enable automated statements, check "Yes" next to Generate Statement.
- Select how often statements should be generated:
- Monthly – Choose the day of the month.
- Weekly – Choose the day of the week.
- Define the Statement Criteria by selecting which accounts should receive statements:
- Accounts with a balance
- Accounts with a current due amount
- Accounts overdue by 30, 60, or 90 days
- To have statements automatically emailed, check "Yes" next to Email Statement.
- Scroll down and click Save to apply your changes.
This setup ensures statements are automatically generated and sent based on your selected schedule and criteria, helping Students and Prospects stay informed about their financial status.