Journal

Within each Student’s Accounts section, the Journal provides a detailed record of all financial activity, including payments, charges, invoices, adjustments, refunds, and commissions. This section serves as a ledger, tracking both money coming in and going out, ensuring a complete financial history for the Student. It helps maintain transparency and accurate accounting by documenting every transaction linked to the Student’s account.

The first way to view journal details is by clicking on a journal item, which opens a comprehensive view of the related transaction, such as an invoice, payment, charge, adjustment, or refund.

This allows you to see the full details of the financial entry directly from the journal.

The second way to view journal details is by clicking the View Journal Entry icon. This provides a structured breakdown of the transaction, including the Student, Location, Date, Description, Reference, Debit and Credit Accounts, and Amount.

This view allows you to track how the transaction was recorded in the system.