Collaboration
With Course Collaboration in ampEducator, instructors can seamlessly schedule, manage, and track Zoom meetings directly within their courses. This integration saves time by automatically handling student attendance and adding them to the meeting.
Key benefits include easy scheduling, simplified attendance tracking, and the ability for students to join via email or the Student Portal. Integration with MS Teams and Google Meet is also planned for release later this year.
Requirements for Zoom Collaboration with ampEducator
- A Zoom Pro / Licensed User Account is required.
- An Admin User Role is required in ampEducator.
Setting Up Zoom with ampEducator
To set up Zoom with ampEducator, you must configure Admin User permissions in your Zoom account and then create a Zoom app in the Zoom Marketplace to authenticate ampEducator.
Configure Admin User Permissions in Zoom
- Select or create an Admin User that will be used by ampEducator to access your Zoom account.
- Under Admin / User and Permission Management, set Scope to Entire Account.
- Under Server-to-Server OAuth App, ensure both View and Edit are checked.
Create a Zoom App in the Zoom Marketplace
For assistance with creating the app, please reach out to our support team at [email protected].
Once you've configured your Zoom account with ampEducator, you can schedule a collaboration meeting directly from the course settings.
- Under the LMS tab of your course, scroll to Collaboration and click New Collaboration.
- A New Collaboration modal will appear, displaying instructions and definitions at the top to guide you. Begin entering the details for your meeting:
- Type: Meeting is the default. Webinar options will be supported in a future release.
- Title: Enter a title for the meeting, e.g., Course 101 - Lecture on Intro to Zoom.
- Start Date and End Date: Set the start and end dates for your meeting.
- Start Time and Duration: Set the start time and duration (in minutes) for the meeting.
- Description: Provide a brief description of the meeting (optional).
- Password: Set a password for the meeting to ensure its security.
- Contact Name and Email: Enter the contact details for the meeting.
- Record: Select this option if you wish to record the meeting to your Zoom storage. You can easily view, retrieve, and send the recording link to students within ampEducator after the meeting has ended.
- With Attendance: ampEducator automatically tracks attendance and time attended, so instructors don’t have to manually manage this. If enabled, you can also select a threshold, marking students as "present" if they attend for a specified duration.
- Email Users: If selected, students will receive an email with a unique JOIN URL.
Scheduling a collaboration meeting through ampEducator is straightforward and efficient, allowing instructors to focus on teaching while ampEducator handles the details. With automatic attendance tracking and the ability to share unique meeting links, scheduling collaborations has never been easier, ensuring a smooth experience for both instructors and students.
ampEducator makes it easy to launch collaborations directly from within the software. There are three ways you can launch a collaboration:
- Navigate to the Collaboration section of your course's LMS tab. Click on the View Collaboration (magnifying glass) icon, and then click Start.
- In the Collaboration section of your course's LMS tab, click the Expansion (+) icon next to the collaboration, then click the unique Join URL for the instructor.
- Log in to your Zoom account and open the meeting directly from there.
To ensure attendance is automatically recorded and displayed, make sure 'With Attendance' is selected when creating the collaboration. If it is not selected, you will need to manually enter attendance information.
- Viewing and Managing Attendance from the Collaboration Section:
- Navigate to the 'Collaboration' section in the LMS tab of your course.
- Click the expansion icon next to the collaboration to view attendance details after the meeting.
- You can then click the 'Edit' button next to a student in the list to input, edit, or update their attendance, (iseful if you're entering the information manually).
- Viewing Collaboration Attendance from the Course Attendance Tab:
- Alternatively, you can view collaboration attendance through the course 'Attendance' tab.
- Click the 'View Attendance Details' icon to see all attendance events, including collaborations.
To view and share collaboration recordings through ampEducator, you must have enabled 'Record' when scheduling the collaboration. Once the meeting has started and completed, and if it was recorded, you can view the recording, retrieve it, and share it with students. Students will be able to access the recording directly through the Student Portal.
Simply click on the 'View Recordings' icon next to the Collaboration.
Then, you can retrieve and share the recording with your Students.
