Academic Sessions

Academic Sessions help organize your courses by specific time periods, such as a calendar year or term. While Programs are not tied to a specific Academic Session, Courses must be linked to a single session and can’t span multiple sessions. Academic Session dates are key for organizing courses in the Transcript Generator, so make sure they’re set correctly for accurate records.

For example, for year-long courses, create one Academic Session for the year. For term-based courses (Winter, Spring, Summer, Fall), create separate Academic Sessions for each term. This structure helps you organize and track student progress based on the specific timeframe of each course. Additional features of Academic Sessions include setting attendance thresholds, adding fees, defining holidays, and more.

If your institution offers courses without set start and end dates, you also have the option to use Continuous Enrollment. This option, which is already configured in Academic Sessions, allows students to begin courses at any time, providing flexibility for both the institution and students.

Academic Sessions can include fees, which can be automatically applied when registering Students. This helps streamline the process by eliminating the need to manually add charges or invoices later. Please note that adding fees is optional, and not all institutions may require this step at the time of registration.

Before enrolling a student in Programs or Courses, they must first be registered in an Academic Session. You can add a student to an Academic Session in two ways:

Whichever method you choose, you'll select the appropriate session, set the registration date, and choose whether to mark the session as "Current." The "Current" status is what ampEducator uses to filter students in the Student List under the "Academic Session" filter. Once a session is added to a student, you can always mark it as "Current" afterwards by using the checkbox next to the session in the list.