User Guide
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Institution Config
Students
Student IDs
In Institution Config / Students / ID, you can set up automatic Student ID generation to ensure each Student receives a unique, standardized ID upon creation. This helps maintain consistent records and eliminates the need to assign IDs manually.
- Auto ID Sequence Type
- Sequential: Assigns IDs in order (e.g. 000001, 000002)
- Random: Generates a unique six-digit number for each Student
- Pre ID Text and Post ID Text You can add custom text or dynamic codes before or after the core ID number. Separators like dashes (-) or underscores (_) can also be used for clarity.
Use the following codes to build dynamic elements into your Student ID format:
- yyyy – Current year (e.g. 2025)
- yy – Last two digits of the current year (e.g. 25)
- mmm – Current month, short name (e.g. Apr)
- mm – Current month, numeric (e.g. 04)
- YYYY – Student’s birth year (e.g. 2003)
- YY – Student’s birth year, last two digits (e.g. 03)
- MMM – Student’s birth month, short name (e.g. Jan)
- MM – Student’s birth month, numeric (e.g. 01)
Any plain text that doesn’t match a code will appear exactly as entered. A Sample ID field is provided so you can preview the final format before saving your changes.