Staff Profile

after adding a new staff member—or if you need to update an existing one—you can access their full profile by clicking on their name in the list or the edit staff icon next to their name this opens their staff profile , where you can view and manage detailed information about that user details the details tab includes the staff member’s basic personal and employment information, such as name, contact details, job title, status, and assigned location you can also upload a profile photo and include optional information like date of birth or sin/ssn/nin if you're using ampeducator to track staff hours, this is where you can assign an hour clocks docid\ sqtbzlcpu3hwlh7ontgeq to the staff member this is also where any staff custom fields docid\ fydu4 sgjg2 cprollgkz you've configured (such as employment type, languages spoken, or union member in the picture example) will appear user the user tab is where you manage login and access settings for the staff member this includes their roles, location access, username, and software email you can also manage their two factor authentication (2fa) settings and update their password if needed fields in this tab include user status – set to active or inactive inactive users cannot log in location access – assign one or more locations they should have access to roles – assign or update the roles this user holds in the system user name – a unique login name for the user software email – used for internal system communication two factor – shows whether 2fa is enabled or disabled you can also click change pass to reset their password click disable 2fa if the user cannot log in and needs their two factor authentication reset click update user to save any changes this tab is especially helpful when updating user roles, managing access, or troubleshooting login issues notes the notes tab is used to keep internal notes about the staff member these notes are for administrative reference only and are not visible to the staff member adding staff notes click the new note button to open a pop up window where you can type your note once saved, the note will appear in the list along with the creation date and the name of the person who added it if you edit a note, ampeducator will display when the note was originally created, when it was last modified, and by whom—helping maintain a clear record of changes documents the documents tab allows you to upload and manage files related to the staff member—such as contracts, certifications, or other relevant documents adding staff documents click upload document(s) to upload up to five files at once files can be any type, up to 250mb each if a file has an expiry date (e g a license or certificate), check the expires box to enter the expiry date these expiry dates can be tracked using reports, helping you stay on top of renewals and compliance you can also use the more actions menu to upload a zip archive if you're adding multiple documents at once uploaded documents will appear in a list with the file name, description, size, created date, and any expiry date shown click the view icon to preview the document right in your browser click the edit icon to update the file’s description or add/edit an expiry date use the delete icon if you need to remove the file this tab gives you a secure and organized way to manage important staff documents all in one place hours the hours tab displays time entries for each staff member if your institution uses hour clocks these must be configured in advance under hour clocks docid\ sqtbzlcpu3hwlh7ontgeq , then selected in the staff profile docid\ fqjzetmpzyf5j wbf0lsj section of the staff profile once set up and active—whether through keycard sign ins or manual input—hours will appear here automatically manually adding staff hours to add hours manually for a staff member, start by clicking the add hours button in the top left of the hours tab a modal will appear showing the configured hour clocks docid\ sqtbzlcpu3hwlh7ontgeq settings for the staff member’s assigned location, including expected work hours and break rules select the date , signed in time, and signed out time, then click add hours to save once saved, the new entry will appear in the list you can add multiple entries this way for different days or staff, depending on your access level viewing detailed sign in/out information if hour clocks are active and in use, some days may have multiple sign ins and sign outs to view these details, click the + icon next to any date in the list this expands the row to show individual time entries, such as a morning sign in and an afternoon sign out you'll also see who modified the entry and when these details help provide full transparency for staff attendance and are especially useful for resolving discrepancies editing or deleting hours to make changes to an existing hour entry, use the icons on the right side of each row click the edit icon (pencil) to edit the time in, time out, or other details click the delete icon (x) to delete a single entry to delete multiple entries at once, select the checkboxes next to the dates and choose more actions / delete selected