Sending and Signing Contracts

To send a contract for digital signing, ensure you have either ampSign or DocuSign configured. Start by clicking the Sign Contract icon next to the contract you wish to send.

In the modal that appears, choose Digital as the signature type. Your configured digital signature provider will already be set up, so simply click Sign, and the system will automatically send an email to the student with a link to sign the contract.

Once the contract is sent, the student will receive an email notification letting them know a document is ready for review and signature. They can click the "Review Document" link directly from the email, or copy and paste the provided URL into their browser.

When the student clicks the link, the document opens in their browser with clear instructions. Green markers indicate where to “Initial Here” or “Sign Here.” They’ll also see options to complete the signing, download the document, view history, or refresh the page. On the side, their profile details and the current document status are displayed. A progress guide shows how many initials or signatures remain, and once all are completed, the checkmarks turn green.

When the student clicks Initial Here, a modal appears allowing them to either draw their initials using a mouse or touchscreen, or generate them automatically based on their name. Similarly, clicking Sign Here opens a modal where the student can draw their signature or use the Auto option to quickly apply it.

Once all required initials and signatures are completed, the student will see a prompt instructing them to finalize the document by clicking the Complete button.

When the student clicks Complete, a confirmation window will appear to finalize their electronic signature.

After completing the process, the student can download the finalized contract or, if needed, void the signature through the More / Void Signature option. Both the student and the staff member will receive an email confirming that the contract has been signed by the student.

From the student’s perspective, signing a contract with ampSign is simple and straightforward. The process is quick, secure, and fully digital, providing a seamless experience from start to finish.

If a staff signature is required, the designated staff member will receive an email prompting them to review and sign the contract after the student has signed, following the same steps as the student.

When the student receives the email from DocuSign, they’ll see it sent by your institution’s designated sender. To start the signing process, the student simply clicks Review Document in the email.

This will open the DocuSign viewer in the student’s browser, where they can read the Electronic Record and Signature Disclosure. Once they’ve reviewed the disclosure, they click 'I agree to use electronic records and signatures' to proceed.

The student clicks Start and chooses to adopt and sign using DocuSign’s electronic signature tool. If initials are required, they’ll adopt those as well.

After all required signatures and initials have been applied, DocuSign will prompt the student on-screen to click Finish to complete the process.

If the student has concerns or chooses not to proceed, they can use the Other Actions menu in the top-right corner of the DocuSign viewer to Decline to Sign, Finish Later, or access support resources.

After the student clicks Finish, they’ll be given the option to create and save the document within their DocuSign account. Once the signing process is fully complete, ampEducator will send a copy of the finalized contract to the student, as well as to the assigned staff advisor, if applicable.

If a staff member is assigned to sign the contract, they’ll receive an email notification to review and sign. The email will be sent to the address linked with their ampEducator account. Staff can choose the signature they want to use, and if necessary, add or remove signatures within their DocuSign account. For first-time users, staff will need to accept the DocuSign terms and adopt their signature, following the same steps as the student.

After both the staff member and the student have signed, a finalized copy of the contract will automatically be sent to each party via email.The email includes a link to view the completed document.

Additionally, the signed contract will automatically appear in the Student’s Contracts within ampEducator, eliminating the need for manual uploads.

If you prefer a traditional signature, you can email the contract as a PDF. Click the Email Contract icon, which will send the student a copy of the document.

Once the student returns the signed file, click the Sign Contract icon again, select Upload as the signature type, and upload the completed file.