Program Details

ampeducator provides a variety of customization options for your programs, allowing you to tailor every aspect to your institution's specific needs from defining program details and adding custom fields, to managing compliance requirements and setting up fees, you have full control the platform also allows you to organize and track program components, manage student enrollment, record grades, and communicate through announcements with these flexible customization features, you can ensure that each program aligns perfectly with your institution's requirements and processes details the details section of a program in ampeducator allows you to set key information, such as academic and attendance thresholds, passing marks, program format, duration, total credits, and the credential awarded upon completion you can also add custom fields, which will appear in this section, allowing for additional tailored data the program identifier field is optional but can be used for kpi performance indication or compliance reporting for registered programs if your institution requires kpi reporting, please contact support\@ampeducator com to enable this feature custom fields in ampeducator, you can create custom fields for program details under programs docid\ i7kcrpfso8fejmq4qcso0 these fields can be used to capture specific information relevant to your institution, and you have the flexibility to choose from various field types, such as text, text area, select list, checkbox, radio buttons, or date these custom fields will then appear in the program details and can be filled out as needed this feature allows for complete customization, tailoring the data to your institution's requirements additionally, these custom fields will be available for use in templates, prospect/student letters, and contracts rich text fields, making it easy to incorporate personalized information into your communications and documents compliance the compliance section ensures your institution meets the regulatory requirements for registered programs this section will only appear if you request ampeducator to enable it, and it is currently available for institutions in ontario and british columbia if your institution operates in these regions, this feature helps you capture and report the necessary compliance data for registered programs components components act as groups of courses, and you can organize them in any way that makes sense for your school, such as mandatory/elective or by year for each component, you can set both total credits and required credits this allows you to include more courses than are strictly required and let students choose from them for example, you might list five elective courses worth a total of 5 0 credits but only require students to complete 3 0 credits creating a new component each program must have at least one component by default, a primary component is created when you first make a program if you need to organize courses into additional components, you can create new ones by clicking the new component button this opens the new component modal, where you can enter the component name and the number of required credits the number of required credits can be less than the total credits if you want students to choose from a group of available courses (for example, 3 out of 5) click add to save the new component it will now appear in the list under components editing a component to change the name or required credits for a component, click the edit icon here, you can change the component name and adjust the number of required credits the total credits field is calculated automatically and updates as you add courses into the component adding new courses to add courses to a component, click the + add course button to the right of the component this opens the new course modal, where you can either enter the course details manually or select from existing course templates if entering details manually, you’ll need to provide the course code , course name , and course credits if you choose to use course template , a dropdown will appear allowing you to pick from the available course templates once selected, the course details will fill in automatically as you add courses, the total credits for the component will update automatically once courses have been added, you can use the + (expand) icon beside the component name to view the list of courses inside from here, you can also edit or delete individual courses using the icons next to them video walkthrough program components fees in the fees section, you can add fees specific to each program if your institution has different fee classes docid\ aposlkedpymk bqate8y1 , such as domestic and international, you can set up separate fees for each class this makes it possible to manage and track different fee structures based on the type of student or program adding a new program fee when you click new program fee , you are creating a new fee class (category) for the program, such as domestic students, international students, or continuing education once the fee class has been created, you can expand it and add individual fee items inside clicking new program fee opens the new fee modal where you enter the initial details fee class – select the applicable fee classes docid\ aposlkedpymk bqate8y1 discount – check this box if the fee should be applied as a discount to the student’s account when selected, a discount account dropdown will appear where you must choose the account this discount applies to (for example, a scholarship/grant account) you will also see an apply to account option if checked, the discount will apply only to the selected revenue account items revenue account – select the accounts docid\ d19vog1usfxnu8p8ymb2z to which this fee will be applied description – enter a clear name or description for the fee amount – enter the monetary value of the fee taxes – choose the applicable accounts docid\ d19vog1usfxnu8p8ymb2z if required once all details are entered, click add to save the new fee adding items to a program fee to add individual fee items to a program fee class, click the + add fee button beside the class this opens the same new fee modal as before, where you can enter the details for each item you can continue adding as many fee items as needed for that class after you’ve added items, click the expansion (+) icon beside the program fee class to display all the fees inside it from here, you can also edit or delete items using the icons to the right grading scale the grading scale section lets you configure the relationship between letter grades, percentages, and grade points (gp) for the program each grade represents a range between the percentage assigned and the mark assigned to the grade above it for example, if a = 85% (3 7 gp) and a+ = 90% (4 0 gp) , then any mark between 85–89% would be an a (3 7 gp) you can enable or disable any grade by clicking the checkbox beside it only the grades that are checked will be available for use in the program you can also update the percentage and grade point values for each grade once your changes are made, press update scale to save them if needed, you can return to the system defaults by clicking reset scale to defaults custom scales the custom grading scales section gives you more control by letting you define your own grading system for the program unlike the standard grading scale, you can create custom grade names, percentages, and grade points tailored to your institution’s needs adding a new custom scale to create a custom grading scale, click new custom grading scale a modal will appear where you can enter the custom grading scale name choose a grade rounding option round grades to closest – rounds up or down to the nearest grade boundary round grades down – always rounds to the lower grade boundary round grades up – always rounds to the higher grade boundary after selecting your rounding option, click add to save the custom grading scale the new scale will now appear in the custom scale list with the name and rounding method you chose adding custom grading scale items to start building out the details of your custom grading scale, click the new custom grading scale item (+) icon to the right of the scale this opens a modal where you can define the specifics of each grade within the scale grade name – the label for the grade (for example, distinction, pass, or any custom term) grade percentage – the minimum percentage required to achieve this grade grade point – the grade point value assigned to the grade click add to save each grade item you can repeat this process to add as many items as you need until your custom grading scale is complete once you’ve added your items, you can expand the custom scale by clicking the expansion (+) icon beside it this will display all of the grading scale items you created, making it easy to review or manage your custom grading scale video walkthrough program custom scales students the students section shows all students enrolled in the program along with key details such as their starting session, enrollment status, attendance, hours, absence percentage, final percentage, total credits, and academic status this gives you a clear snapshot of each student’s overall progress within the program at the top of the section, you can use the search bar to quickly find a specific student you also have the option to filter the list for more targeted results or export the data if needed audit program to view a detailed breakdown of a student’s progress, click the audit program icon (magnifying glass) next to their name this opens a modal with comprehensive information about the student, including program details, attendance, credits, course completions, and their academic standing the audit view also displays the program components and the courses within them this breakdown helps you track whether the student is meeting program requirements and see their progress across each component grades the grades section of a program displays visual graphs showing student performance in both percentage distribution and gpa distribution alongside the graphs, you can view key statistics such as the number of students, the average, median, standard deviation, and the ranges within each category at the top of the page, you can use the filters for sessions, locations, or student status to narrow your focus this allows you to analyze performance by specific cohorts, campuses, or enrollment statuses these tools make it easy to spot trends, compare groups, and identify areas where additional support or recognition may be needed announcements the announcements section allows you to create and manage program specific announcements here, you can view a list of all announcements, including details such as the date, title, author, display until date, pinned status, and whether a notification was sent you can also use the search bar at the top to quickly locate a specific announcement adding program announcements to add a new announcement, click the new announcement button this opens a modal where you can enter the announcement details title – the subject or heading of the announcement date – the date the announcement becomes active display until – the last day the announcement will appear pinned – keeps the announcement at the top of the list attachment – allows you to upload a file with the announcement send notification – sends the announcement as a notification email on the announcement date when selected, an additional custom reply to checkbox appears if you select custom reply to , a reply to email field appears, where you can specify the email address for replies content box – use the editor to type the announcement content and apply formatting, links, images, or embeds click add to save the announcement, and it will appear in the program announcements list announcements quick action icons next to each announcement in the list, you’ll see quick action icons view announcement opens a preview of the announcement so you can see how it will look to students edit announcement opens the announcement in edit mode so you can make changes send notification sends the announcement as an email notification to students delete announcement permanently removes the announcement from the list