Payment Plan
In this section, you can create new payment plans for individual Students and view their full schedule of payments—including both pending and completed items. This helps you track due dates, amounts, and payment statuses with clarity.
If you want to use existing payment plans, they must first be configured in Institution Config / Students / Plans. Once configured, they’ll appear here as selectable options.
To create a new payment plan, click the New Payment Plan button.
This will open a modal where you can set up the payment schedule, including due dates, amounts, and how payments will be applied.
When setting up the plan, you can choose from different Payment Plan Types.
You can divide payments into weekly, biweekly, monthly, or quarterly installments or use a preconfigured percentage or absolute plan (discussed below) to apply a structured payment breakdown. These allow institutions to apply standardized payment structures automatically.
Once you select the type, amount, number of payments, and start date for the Payment Plan, a preview of the scheduled payments will appear at the bottom of the modal.
By default, when a payment is made, it is automatically applied to any outstanding invoices/charges and to payment plans. However, in cases where a payment plan is created after payments have already been made, those payments may not be linked to the plan.
Selecting Apply Existing Payments ensures that any past payments are retroactively applied to the new payment plan, incorporating them into the scheduled installments.
If the Student has a saved credit card in their profile and online payments are configured for your institution, enabling this option will automatically process payments on the scheduled due dates. This ensures payments are made on time without manual intervention.
Once the payment plan is added, all scheduled payment items will be listed. As payments are made, the amounts and statuses will automatically update to reflect the latest payment activity.
Next to each payment plan item, there are quick action icons that serve as shortcuts for managing individual payments:
- Edit Plan Item – Modify the details of the payment plan item.
- View Plan Item – Open a detailed overview of the payment plan item.
- Delete Plan Item – Remove the payment plan item from the schedule.
These actions make it easy to adjust, review, or remove specific payment plan items as needed.
If you need to add a single payment item to an existing payment plan, click More Actions, then select Add Payment Plan Item. This will add a new item to the list, where you can click the Edit Icon to customize the details as needed.
After adding a new payment plan item, an Edit Payment Plan modal will appear. This allows you to enter specific details for the new payment item, ensuring it aligns with the Student’s payment schedule.
