Documents
Students can have documents stored directly in their Profile. You can upload up to 5 documents at a time, with a 25MB size limit per document. These documents can also be marked with 'Student Access,' allowing Students to access them in the Student Portal. Additionally, you can use the Letters feature to generate documents that will be saved to the Student’s Profile.
- Click Upload Documents to get started.
- Select the documents you want to upload to the Student’s Profile.
- You can upload up to five files at once.
- Each file has a 100MB limit and can be in any format.
- Choose additional options before uploading:
- Expires: Check this box if the document has an expiration date, which will reveal a new field where you can select the expiry date. This allows the document to be included in Document Reports, making it easier to track and manage expiring documents. These reports can be run manually, scheduled for automatic generation, and sent to selected users as needed.
- Student Access: Check this box to allow the student to access the document through the Student Portal.
- Click Upload Documents to save the files to the Student’s Profile.
Once uploaded, the documents will appear in the Documents List. Click on a document to download a copy to your device.
Click on the More Actions dropdown and select Upload ZIP Archive.
- Select the ZIP file you want to upload. Each archive file can be up to 500MB.
- Choose your upload settings:
- Replace Existing Files: Check this box if you want to replace existing documents with identical file names. This will remove and overwrite any document with the same filename.
Student Access: Check this box if you want students to access the uploaded documents in the Student Portal.
- Click Upload to complete the upload.
Once uploaded, the documents from the ZIP file will appear in the Documents List, where you can manage them individually—view, edit, or delete as needed.
Note: If you use Webforms or design custom Forms with document submission, you can collect and submit Student documents directly to their Profile. You can also bulk import documents into ampEducator for easier management. For more assistance with managing Documents in these ways, please email [email protected] or start a ticket.