Adding New Students
To add a new student in ampEducator, you can manually enter the details, convert a Propsect to a Student, import Students via CSV, or integrate through our API or Forms.
To manually add a student in ampEducator, click the green New Student button on the Students main page. A popup box will appear for you to fill out the required fields. After completing the form, press the green Add button to save. You will then be automatically redirected to the new Student Profile and Details menu.
To convert a Prospect into a Student, simply change the Prospect’s Status to 'Enrolled.' Once you update the status, the Prospect is automatically moved into the Students section in ampEducator.
If you need to add multiple students at once, importing a CSV file is the most efficient method. Go to Home / Imports / More Actions / Import Students for more information and to import your file.
For more information on how to use this feature, contact us at [email protected] or start a ticket.
ampEducator offers an API that allows you to import student data from external systems, making it easier to manage students across different platforms. This feature is especially useful for institutions that want to automate the process of adding students from third-party applications without manual data entry. By integrating external systems with ampEducator, you can streamline your workflows and maintain accurate, up-to-date student records.
For more information on how to use this feature, contact us at [email protected] or start a ticket.
ampEducator’s Forms feature, found under Home Tools, allows you to create custom forms such as application forms or consent forms. When a form is completed, it can automatically convert the submission into a student record or be merged with an existing student’s profile. This feature streamlines the process of adding or updating student data, saving you time and ensuring everything is kept up to date, all in one place.
For more information on how to use this feature, contact us at [email protected] or start a ticket.
ampEducator’s Course Marketplace allows schools to easily sell and register Students for courses online. You can create a customizable registration page linked to your website, and review and manage enrollment requests in one place. If linked to an existing course in ampEducator, you can choose to automatically enroll Students or handle requests manually.
For more information on how to use this feature, contact us at [email protected] or start a ticket.
When adding a new student, ampEducator automatically checks for duplicate records as you type. As you enter characters into the Name, Email, or Phone fields, ampEducator matches this data with existing records and presents a count of possible duplicates. Click the box to view any duplicates found, helping you avoid creating duplicate records.
If you find you have duplicate student accounts, you can merge them together from the "More Actions" menu. When you choose to "Merge Selected", you will first be prompted to select a Primary Student Record. The data from the secondary (merged) student will be copied to the primary student based on these rules:
- Field Copying: When merging student records, any filled fields in the primary record will remain unchanged, while blank fields will be filled with data from the merged student. Exercise caution, especially with address fields, as incomplete information in the primary record—like a missing postal code or state—will be replaced by data from the secondary record, potentially leading to inaccuracies.
- Programs: All programs from the merged student will be transferred to the primary student unless the primary student is already enrolled in those programs.
- Courses: Similarly, all courses from the merged student will be assigned to the primary student, unless the primary student is already enrolled in those courses.
- Other Data: Events, emails, groups, SMS, letters, documents, transactions, hours, and notes from the merged student will all be transferred to the primary student.
- Deleted Status: The merged student record will then be flagged as deleted, keeping only the primary student record active.
This ensures a clean, comprehensive merge without duplicating data where it already exists.