January

invoice changes (drafts, posting, cancelling & reissuing) release date january 26, 2026 invoices now follow clearer, more structured rules to protect financial history draft invoices draft invoices can be edited or deleted you can update items, discounts, agents, and commissions while an invoice is in draft posted invoices once an invoice is posted , it becomes finalized posted invoices cannot be edited or deleted cancelling & reissuing if changes are needed after posting, the invoice must be cancelled cancelled invoices can be reissued , which creates a new invoice in draft status using the same details the reissued invoice can be edited and posted again this ensures invoice history remains accurate and auditable commission handling & settlement improvements release date january 26, 2026 simplified commission lifecycle commissions are now more closely tied to invoice status invoice = draft → commission is draft invoice = posted → commission is posted (visible for reporting) invoice = paid → commission becomes payable commissions are only payable once the invoice has been fully paid deduct from payment (commission offset) when deduct from payment is enabled on an invoice the student still pays the full invoice amount the agent retains their commission from the payment a commission offset is applied internally to the invoice the invoice balance reflects the total minus the commission offset this simplifies settlement between schools and agents while keeping student invoices unchanged commission details and offsets are never visible to students commission adjustments & refunds new tools make commission reconciliation easier commission adjustments allow credits or debits to be applied directly to commissions useful when commissions are partially refunded or need cleanup commission refunds now use a cancel / reissue workflow instead of delete commissions are no longer required to be linked to a student, allowing unassociated commissions credits, refunds & student withdrawals (best practices) release date january 26, 2026 when a student withdraws from a course or program, credits are now the recommended method for handling refunds credit course fees use credit course fees during withdrawal to credit the student instead of editing invoices or payments this preserves all invoice and payment history keeps financial records clean and auditable credits can be applied to future invoices refunded back to the student credits can also be added manually from adjustments → add credit credit refunds can now be imported , making bulk refund processing easier this aligns with standard accounting practices and avoids modifying historical invoices course tests security warning update release date january 26, 2026 test security behavior has been updated to allow more flexibility while maintaining integrity when warn & end test is enabled students now receive up to 3 warnings if they lose focus (e g , switch tabs) after the third warning, the test automatically ends when rescheduling a test you can now choose to clear test security events security events are automatically cleared when a test is reset