--- title: Students Tab slug: students-tab docTags: createdAt: 2024-12-14T14:18:29.437Z --- The **Students** tab provides an overview of all students enrolled in the course. It displays key information such as enrollment status, course content progress, engagement hours, attendance, grades, and final percentage. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/CyO-pWtXqDQ1Yu94JPr99_image.png) This tab also includes quick actions for managing students, viewing course content progress and engagement, completing students, and sending course updates. ## Student List Overview Each row in the Student list provides quick insight into the Student’s progress in the course. Here’s what each column shows: - **Student**: Displays the Student’s name, ID, email address, and phone number. Clicking the name opens the Student’s profile in a new tab. - **Status**: Indicates the Student’s enrollment status (e.g. Enrolled). - **Content**: Shows how many course content items the Student has completed out of the total. The progress bar helps visually track this at a glance. - **Attendance**: Displays the Student’s attendance standing (Good, Marginal, or Review) based on absences and hours. This status is color-coded. - **Absences (Ab %)**: The total number of absences and the percentage of the course missed. - **CA (Consecutive Absences)**: Number of consecutive missed sessions. - **L (Lates)**: Number of times the Student has been marked late. - **Hrs**: The total number of hours the Student has attended in the course. - **Grades**: A visual progress bar representing how many graded items the Student has completed out of the total. - **Final %**: The calculated final grade for the course as a percentage, based on the grading scheme. At the end of each row, there are several action icons you can use to manage or communicate with the Student. ## Enrolling a Student Manually To manually enroll a Student into a course, go to the **Students** tab of the course and click the green **Enroll Student** button. A modal window will appear, allowing you to fill out the required enrollment details. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/pDT08LwVKULiVs2Z3_jeB_image.png) **Enroll Student Fields** - **Course:** Displays the course the Student is being enrolled in. - **Student:** Begin typing the Student’s name and select from the dropdown. The Student must already exist in the system to be enrolled. - **Enroll Date:** Use the calendar icon to select the date the Student is officially enrolling in the course. - **Repeat Course:** Check this box if the Student is repeating the course. - **Auto Complete:** This setting determines how and when the Student will be automatically marked as Complete in the course. Options include: - **None:** No automatic completion. The Student must be manually marked as Complete. - **By Course Weeks:** The Student is marked as Complete once the number of course weeks has passed. - **By Manual Date:** Allows you to select a specific date. The Student will be marked as Complete on that date. - **By All Grades Entered:** The Student will be automatically marked as Complete once all grade items have been entered in the Gradebook. - **Auto Withdraw:** This setting determines how and when the Student will be automatically withdrawn from the course. The withdrawal process runs automatically each morning (EST). Options include: - **None:** No automatic withdrawal. The Student must be manually withdrawn. - **By Manual Date:** Allows you to select a specific withdrawal date and [Withdraw Reason](docId:9qP5vcrrLJd2EDZHUR2s5). The Student will be automatically withdrawn on the morning of that date. - **Charge Course Fees:** If applicable, choose whether course-specific fees should be applied to the Student’s account. You can choose to **charge or invoice** the Student at the time of enrollment. - **Charge Session Fees:** If applicable, select whether Academic Session fees should be applied to the Student’s account. You can choose to **charge or invoice** the Student at the time of enrollment. Once the form is complete, click **Enroll Student** to confirm. After enrolling, the Student will appear in the list on the Students tab with their status set to Enrolled. :::hint{type="info"} If the Student has already been enrolled, you can still update their Auto Complete or Auto Withdraw settings by going to [Student Profile / Academics / Courses / Edit Course](docId\:VdRNsOKjLkhgtN6-no8DD). ::: ## Add Students to Group To add Students to an existing or new Group, start by selecting the checkboxes next to their names in the **Students** list. Then click **More Actions** and choose **Add Students to Group**. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/OGhny5T-VAE3DQckhRLC9_image.png) In the modal that appears, you can: - **Select Group**: Choose an existing Group from the dropdown list. - **New Group**: Check this box to create a new Group using the selected Students. - **Scheduled Events > Send Invite**: If the selected Group has upcoming scheduled events, checking this box will send invitations to those events to any Students you’re adding. Click **Add** to add the Students to the Group. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/eAI5dDxZUXvja_T278E5j_image.png) :::hint{type="info"} To learn more about how Groups work and how to manage them, visit [Home / Groups](docId\:LIRBic71ABGfbP_UHORHZ) ::: ## Withdraw Students from Course In the **Students** tab of a course, you can withdraw one or multiple students at the same time. To do this, select the student(s) you want to withdraw by checking the box beside their names, then click **More Actions** / **Withdraw Students**. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/eFwk0ZruF47lgope27rRk_image.png) This opens a withdrawal modal where you can choose how to handle the course record. ### Withdraw from Course If you select **Withdraw from Course**, the student is withdrawn, but the course will still appear in their academic history. You can also: - Enter a **Withdraw Date**. - Select a **Withdraw Reason** from the dropdown list. - Choose whether to **Reverse Fees** if fees were charged for the course. - Add any **Notes** for internal tracking. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/fKwOAIwI-FxPI_Ovy54XB_image.png) ### Delete Course Record If you select **Delete Course Record**, the course is completely removed from the student’s record. - This option is permanent and cannot be undone. - You can still choose whether to **Reverse Fees** when deleting the record. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/fhouL3LR0B-M1zddIdgxu_image.png) ## Completing a Student Once a Student has met all course requirements and received a final grade, you can mark them as complete directly from the **Students** tab. To do this, click the **Complete Student** icon in the Student’s row. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/dLfU2CILaeQ7ucWFOSoQ0_image.png) In the modal, fill out the following: - **Completed Date**: Required. Use the calendar icon to select the date the Student officially finished (or stopped) the course. - **Mark as Incomplete**: Only select this if the Student did *not* complete the course—for example, if they withdrew, stopped attending partway through, or were unable to finish. Do **not** use this if the Student finished the course but received a failing grade. - **Notes**: Optional. Add any comments or internal notes related to the completion. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/VBGimhVqn5a-2scDmPbTw_image.png) Click **Complete Student** to save. The Student’s status will update to either **Completed** or **Incomplete**, and the final grade will be recorded. The course will also become eligible to appear on the Student’s Transcript, depending on your institution’s settings. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/GJbEoSGMRE9fc1lMDNBmE_image.png) After this action is taken, the Student’s row will be briefly highlighted in green to indicate a recent update. ## View Course Content Progress To view a Student’s progress through the course materials delivered through the LMS, click the **View Course Content Progress icon** (blue stacked lines) in their row on the Students tab. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/4gK9ykh_8Odyd1z4HL3CX_image.png) This opens a detailed view of how much content the Student has completed and which materials they’ve accessed. The **Student Course Content Progress** modal displays: - **Course Info**: Student name, email, course name, session, and current status - **Progress Summary**: How many units the Student has completed, shown as a number and percentage - **Content Breakdown**: A full list of units, sections, and learning materials—such as texts, documents, videos, links, and tests—along with start and end times (if available), visual progress bars, and completion status for each item ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/_XsDKcZk-pdw_lKcu80ik_image.png) If needed, you can **manually mark a unit as complete** by clicking the checkmark that appears next to it. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/u1_wcxMg_S1tzEoPvyU-U_image.png) This view helps you quickly assess how far a Student has progressed through the assigned course content and where they may still need to catch up. ## View Course Content Engagement Click the **View Course Content Engagement** icon to view a student's engagement with the course content. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Rj1ubCeMLyfTfZcM83dLo_image.png) The **Student Course Content Engagement** modal will open and display the student's total **Engagement Hours** and **Engagement Minutes**, along with a detailed list of their course content engagement. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/P2HgjWL_jT3QwwK2GmufE_image.png) The engagement list shows: - **Start** and **End** date and time - **Minutes** of engagement - **IP address** - **Unit** - **Section** Course content engagement is recorded based on the **Engagement Period** and **Engagement Idle** settings configured under [Courses → LMS → Content](docId:8bgfCV1MFFaLcLDcQ7ZzS). ## Sending an Email Notification To send a summary email to a Student about their status or grade changes in the course, click the **Email Notification icon** (blue envelope) in their row on the Students tab. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/tzfzcrm-pgcZog9__Q1D1_image.png) This will immediately send an email to the Student with a summary of their course details. This is useful for quickly notifying a Student when a new grade has been entered, their status has changed, or when their course is completed. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/sTnyE9Hft2XNgkkRIHxzP_image.png) The email includes: - **Student and Course Info**: Name, ID, course title, session, enrollment and start dates - **Grades**: Number of grades entered, final mark, and credits earned - **Attendance**: Total hours completed, number and percentage of classes attended, missed, and late - **Student Portal Access**: A link to the Student Portal for more details This summary helps keep Students informed and encourages them to log in to their portal to stay on top of their progress. ## Search, Filter, and Export Options At the top right of the **Students** tab, you’ll find several tools to help you manage and work with the Student list more efficiently: ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/iuucJ9rSDR-MPiNzk96c0_image.png) - **Search Bar**: Quickly locate a specific Student by typing their name, ID, or email. - **Filter Icon**: Click the funnel icon to open the Filters modal. You can filter the list by status (such as Enrolled, Completed, or Incomplete) and choose how to sort the list, for example by First Name or Last Name. - **Export Icon**: Click the download icon to open the Export Data modal. From here, you can choose which columns to include and export the Student list as a PDF, CSV, or XML file. - **Refresh Icon**: Click the circular arrow to reload the data and make sure the view reflects the most current information. These tools are helpful for reviewing large classes, creating custom reports, or saving Student data for administrative purposes. ## Video Walkthrough: Students Tab Overview ::Iframely{originalUrl="https://scribehow.com/embed/Students_Tab_Overview_Within_Course__FeBUhc1sTce5W1DE2uy-Cg?as=video" embedUrl="https://scribehow.com/embed/Students_Tab_Overview_Within_Course__FeBUhc1sTce5W1DE2uy-Cg?as=video" title="Scribe | Embed Students_Tab_Overview_Within_Course__FeBUhc1sTce5W1DE2uy Cg" html="
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