---
title: Student IDs
slug: student-ids
docTags: 
createdAt: 2025-04-03T18:45:26.560Z
---

In **Institution Config / Students / ID**, you can set up automatic Student ID generation to ensure each Student receives a unique, standardized ID upon creation. This helps maintain consistent records and eliminates the need to assign IDs manually.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/uymJUWskvKXsdLkreekOZ_screen-shot-2025-04-04-at-82321-pm.png)

## ID Format Options

- **Auto ID Sequence Type**
  - *Sequential*: Assigns IDs in order (e.g. 000001, 000002)
  - *Random*: Generates a unique six-digit number for each Student
- **Pre ID Text** and **Post ID Text**
   You can add custom text or dynamic codes before or after the core ID number. Separators like dashes (-) or underscores (\_) can also be used for clarity.

Use the following codes to build dynamic elements into your Student ID format:

- **yyyy** – Current year (e.g. 2025)
- **yy** – Last two digits of the current year (e.g. 25)
- **mmm** – Current month, short name (e.g. Apr)
- **mm** – Current month, numeric (e.g. 04)
- **YYYY** – Student’s birth year (e.g. 2003)
- **YY** – Student’s birth year, last two digits (e.g. 03)
- **MMM** – Student’s birth month, short name (e.g. Jan)
- **MM** – Student’s birth month, numeric (e.g. 01)

Any plain text that doesn’t match a code will appear exactly as entered. A **Sample ID** field is provided so you can preview the final format before saving your changes.

## Video Walkthrough: Customizing Student ID Settings

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