Lock
The Lock Tab allows you to lock transactions by date to prevent further modifications. This is useful for maintaining the integrity of financial records once a certain point has been reached, such as at the end of a session or during financial reporting periods, when reports need to be finalized. Locking transactions ensures that no further changes are made to student accounts or financial data after these important milestones.
When you select Yes for Lock Transactions, the following additional fields will appear:
- Lock Date – Set the specific date for the lock. Once this date is set, no further transactions can be made on or before this date unless overridden by authorized users.
- Admin Override – Select Yes if administrators should be allowed to override the lock.
- Finance Override – Select Yes if finance team members should be allowed to override the lock.
If you need to remove the lock, you can simply deselect Yes for Lock Transactions. Alternatively, if you need to update the lock date, you can easily change the Lock Date to a new date.
These settings help ensure that no modifications are made after the lock date unless allowed by the designated authorized personnel.