February

security & login enhancements release date february 24, 2026 student test verification – face validation update when students complete identity verification during testing (selfie + id upload), the system now performs a face detection check on both images each image must contain a single face clearly detectable facial features if multiple faces are detected or no face is recognized, verification will fail this strengthens identity verification and reduces impersonation risk during proctored testing enhanced user login tracking & status visibility we’ve expanded visibility within students → user logins and staff → user logins to provide clearer insight into how users are accessing the system and why login attempts may fail the user logins list now includes a source column showing whether the login was through the standard application login page or via an sso provider (e g , google, microsoft, etc ) a status column indicating if a login attempt failed or was blocked clear reasons for blocked or failed logins, including bad password bad 2fa blocked ip blocked vpn vpn blocking institutions can now enable vpn blocking under institution config → general → login when enabled, the system will attempt to block access from detected vpn connections to activate this feature, please contact mailto\ support\@ampeducator com once enabled for your institution, the setting will become selectable in your configuration area tuition statement reporting – simple method release date february 24, 2026 we’ve introduced a new recommended simple method for generating canada t2202 forms u s 1098 t forms step by step guide docid 7pqohickromywi8inofmf the simple method determines tax year eligibility based on payment date pulls qualifying tuition revenue automatically recognizes eligible programs and standalone courses reduces manual corrections and year end cleanup this approach simplifies setup while improving reporting accuracy tax deductions earned (student level view) release date february 24, 2026 a new section called tax deductions earned has been added under student → account this section provides a year based summary of tax deductible amounts earned by a student and serves as the source for generating tuition tax forms the tax deductions earned view groups deductions by tax year organizes results by program or course displays the total earned amount for each year allows users to expand rows to drill into individual invoice items charges related payment and deposit activity this provides full visibility into how a student’s eligible tuition totals were calculated how amounts are earned tax deductions are recorded when payments or deposits are applied to eligible invoice items or charges payments are earned based on the payment’s recorded date deposits are earned when the deposit is applied to an eligible item the earned tax year is determined by the earned date — not the original invoice date for example if an invoice is issued in 2024 but paid in 2025, the deduction is earned in 2025 if a deposit is made in 2024 but applied in 2025, the deduction is earned in 2025 the system also records applied and unapplied events to maintain accurate year based totals generate tuition statements tuition statements (t2202 or 1098 t) can now be generated directly from the tax deductions earned section generated forms are stored under student → tuition statements tax deductible determination for invoice items & charges (t2202 update) release date february 24, 2026 tax deductibility is now determined at the time an invoice item or charge is created, rather than dynamically during tuition form generation when a financial item is added, the system evaluates whether it is tax deductible based on the configuration set under institution config → accounts → tuition the result is stored directly on the item and used during t2202 generation each invoice item or charge now includes a visible tax deductible indicator in the item list a tax deductible source (auto determined or user override) a detailed tax deductible policy view showing policy version evaluation source evaluation date eligibility result reason for determination these fields are visible when adding or editing an invoice item or charge if needed, users can select user override to manually enable or disable deductibility a reason is required, and the override is recorded for audit purposes this update improves transparency, ensures deductibility decisions are stored at the item level, and supports more accurate and auditable t2202 generation open transaction history (rolling financial lock period) release date february 24, 2026 the account history setting under institution config → accounts has been renamed to open transaction history and enhanced with a rolling open period control this update strengthens financial controls by limiting how far back transactions can be dated, helping protect reporting accuracy and maintain clean audit history rolling open period you can now define an open period (for example, last 12 months) this period automatically rolls forward daily, updating the last allowable transaction date the open transaction history setting controls the earliest date users can assign to invoice dates charge dates payment dates adjustment dates refund dates transactions dated earlier than the configured open period cannot be created or modified this prevents unintended backdating and ensures historical financial reports remain accurate role based controls different open periods can be configured for standard users admin roles finance roles finance users may be granted longer access windows if required the maximum allowable open window is 2 years after that, changes must be made using proper adjustment workflows rather than modifying historical transactions directly refund & adjustment updates release date february 24, 2026 simplified adjustment options refund adjustment and debit adjustment options have been disabled credit based adjustments are now the standardized method for handling account corrections, improving clarity and reporting consistency credit card refund recording you can now record credit card refunds within ampeducator for internal tracking purposes please note refunds must still be processed through your payment provider this feature ensures accurate internal records enrollment billing improvements release date february 24, 2026 select & post invoice during program enrollment when enrolling a student into a program, you can now select an existing draft invoice to add charges to choose whether to post immediately or keep the invoice in draft use auto post options if desired this gives institutions more control over when tuition becomes finalized select & post invoice during course enrollment the same billing flexibility is now available when enrolling students into individual courses you can select which invoice to apply charges to decide whether to post immediately or keep as draft auto post invoices release date february 24, 2026 invoices can now be scheduled to automatically post at a future date while remaining in draft set auto post timing when creating an invoice a daily system job posts invoices scheduled for that day when creating a new invoice from home → accounts → invoices , you can also select quick auto post timing options (e g , in 1 day, in 1 week, etc ) cancel, reissue & reapply improvements release date february 24, 2026 the cancel invoice dialog now includes an option to automatically reissue the invoice at the time of cancellation when the reissue invoice option is selected the original invoice is cancelled a new draft invoice is automatically created previously applied payments, credits, and deposits are carried forward into the new draft the reissued invoice opens in draft form, allowing you to review the existing charges make any necessary edits adjust items if needed repost when ready this streamlines corrections while preserving payment history and reducing manual reallocation work invoicing enhancements & workflow improvements release date february 24, 2026 limited editing on posted invoices certain non financial fields (such as the due date) can now be edited on posted invoices financial line items remain protected a warning message appears when attempting to edit a posted invoice all changes are logged internally for audit purposes this provides flexibility while maintaining accounting integrity item association editing you can edit invoice items and update their item associations directly from the invoice this improves flexibility when adjusting how charges are categorized