--- title: Deposits slug: deposits docTags: createdAt: 2025-04-02T14:05:22.301Z --- Institutions can now **invoice, collect, and apply student deposits** directly within a Student's Profile. The **Student / Account / Deposits** section is where you can view all deposit activity, apply or unapply deposits to charges, and track available deposit balances for each Student. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/9JJ3IAVaRYYE-OlQmBJ1L_screen-shot-2025-04-02-at-100847-am.png) ## Invoicing a Deposit To invoice a deposit, go to **Student / Account / Invoices** and click **New Invoice**. An Invoice modal will appear. In the invoice, click the **bank icon** to add a deposit item. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/tu0HMYR-lHIqlHgdt2JwZ_screen-shot-2025-04-02-at-101323-am.png) Enter a **description** and **amount**, then click the **save deposit icon** (green checkmark). Click **Save** to complete the invoice. The deposit invoice will now appear on the **Invoices list**. Click the **Post Invoice** icon to post it. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/B3TV547-eHzoi4BotBrFn_screen-shot-2025-04-02-at-101843-am.png) Then, click the **New Payment** icon next to the invoice to apply payment. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/lKLPlboiAKjmTAc-XwQyk_screen-shot-2025-04-02-at-101934-am.png) Once a payment is applied, the deposit will appear in the **Deposits** section and in the **Student Account Summary** as the available deposit balance. ## Applying and Unapplying a Deposit To apply a deposit to an outstanding charge, navigate to **Student / Account / Deposits**. Click the **expansion (+) icon** next to the deposit to view its details. You’ll see two sections: **Applied To** and **Outstanding**. Locate the outstanding invoice you want to apply the deposit to, then click the **Apply Invoice Deposit **icon next to that invoice. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Gj0W6WVRFDaLZpUEqHS6x_screen-shot-2025-04-02-at-104523-am.png) The invoice will now move to the **Applied To** section, showing that the deposit has been successfully applied. You can also return to this section at any time to **unapply** the deposit if needed. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/vD9lkKJNrVsnYRshZtdvk_screen-shot-2025-04-02-at-105323-am.png) ## Viewing Deposits Once a deposit has been paid, you can view and track it in multiple places: **Deposits Section (Student / Account / Deposits):** This is the main area to manage each Student’s deposits. Click the **expansion (+) icon** to view details, including applied and outstanding invoices. You can also click on any listed invoice to view the full invoice details. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/NOj__q21YxXTU59N2zd5N_screen-shot-2025-04-02-at-105226-am.png) **Activity Tab (Student / Account / Activity):** Any time a deposit is applied or unapplied, it will be logged here as **Deposit Applied**, including a reference to the related invoice or charge. You can click on the View Invoice icon to view the full invoice details. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/RNigNIGspaEEiZUG8tLcy_screen-shot-2025-04-02-at-105811-am.png) **Student Account Summary (Student / Account / Summary):** The available deposit balance will display here, giving you a quick snapshot of how much is on file and available to apply. ![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/KuNeTJmmdwMbHDL2aw9P1_screen-shot-2025-04-02-at-110400-am.png) **Institution-Wide View (Home / Accounts / Deposits):** For a full list of deposits across all Students, go to **Home / Accounts / Deposits**. This tab shows every deposit created, including amounts, balances, and related details. ## Deposits Video Walkthrough This short video provides a step-by-step walkthrough of the Student Deposits feature, including how to invoice, collect, apply, and track deposits in ampEducator. ::Iframely{originalUrl="https://scribehow.com/embed/Student_Deposits__Grz4E3tYRpariIbYELBEbg?as=video" embedUrl="https://scribehow.com/embed/Student_Deposits__Grz4E3tYRpariIbYELBEbg?as=video" title="Scribe | Embed Student_Deposits__Grz4E3tYRpariIbYELBEbg" html="
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