Customizing Course Templates

after you create a course template in ampeducator, you can customize its details by clicking the edit icon next to it in the list this will take you to the details tab, where you’ll find various sections listed on the right hand side for easy navigation details the details section within the details tab allows you to define the core settings and structure of your course template here, you can set key course information, including course information configure general course settings including course code , course name , version , and status course credits , course weeks , course hours course capacity and waitlist capacity course materials required and lab required course description to outline the purpose or content of the course mobile test setting if mobile compatible testing is needed attendance settings customize how attendance is tracked attendance type choose between standard and custom tracking auto mark absent / present automatically record attendance based on login or activity attendance window defines whether attendance can be recorded within a certain timeframe attend threshold choose if students must meet either a minimum rate or number of attended sessions attend rate % and max absences set exact values for attendance requirements exclude from gpa and exclude from attend toggle whether this course affects gpa or attendance records grading settings set how grades are calculated and displayed passing mark % and final % accuracy final grade as (e g , percentage, letter) final grade alt optional alternate grading scheme final grade calc define if all grades must be entered or if calculation is allowed from partial grades credential & notifications credential choose whether this course will issue a credential upon completion student notif / instructor notif enable automatic notifications for students and instructors access permissions control who can access and update the course read only access and update access assign staff access levels location access assign which campuses or locations the course applies to custom fields if your institution has created any custom course fields , they will appear above the course description box these can be used for collecting institution specific data lms & engagement enable course lms content check this to activate the lms tab for uploading and managing course materials engagement period defines how frequently the system logs time while a student is actively interacting with lms content (default is 5 minutes) engagement idle sets how long the system waits before pausing lms engagement tracking due to inactivity (default is 15 minutes) when triggered, a prompt asks the student if they’re still there—tracking resumes upon confirmation instructors in the instructors section, you can add new instructors to a course when adding an instructor, you’ll need to specify the level of course access you want to grant them the new instructor pop up includes an explanation of each access level and what it allows the instructor to do you can add multiple instructors, each with different access levels as needed schedule in the schedule section, you can define the course’s schedule by adding specific time slots for different components, such as lectures or labs click add schedule item to open a modal where you can set the weekday, start and end times, and attendance hours you can also enter an identifier to label the session (e g , in class or lab) and choose a resource, such as a classroom or lab space, if applicable once saved, the schedule item is added to the course template, providing a preset structure when creating new courses note in order to use the schedule for taking attendance, you must first add it to attendance events (discussed below) the schedule itself simply creates a timetable for the course adding resources for course scheduling you can customize resources for your courses by going to institution config / resources / add new resource resources can include things like materials, equipment, or facilities needed for your courses customizing and adding resources helps ensure that all necessary items are properly tracked and assigned to the right courses, streamlining your course management process fees when you create a new course using this template, the fees set in the fees section will be automatically applied you can create different fee classes for domestic and international students, and the correct fee class will be assigned based on whether a student is marked as an international student in their profile to add a fee, click new course fee , then select the fee class, revenue account, description, amount, and select any applicable taxes within each fee class, you can add multiple fee items default accounts are available for tuition, registration fees, materials, and other, making it easy to structure course fees as needed prerequisites you can set prerequisites for your courses to prevent students from enrolling if they have not completed the required prerequisite course to add a prerequisite, click new prerequisite , then select a course from the list of course templates —only courses listed as templates will be available for this to work, any prerequisite course must also be set up as a course template enforce prerequisites must be enabled in docid\ rmswv6 szws4vsxf7muei for prerequisites to be enforced during enrollment grading the grading schema in ampeducator allows you to define how different components of a course contribute to a student’s final grade when entering the grading schema, you will encounter 5 grade link types assignment , attendance , evaluation , test , and external lti tool each type corresponds to different fields that you'll need to fill out the specific fields that appear will depend on the grade link type you choose for more detailed information on setting up and using these link types, refer to the docid\ vxrxskawykotma8orzcja section of the guide each grade type can be assigned a specific weight, and you can configure them based on your grading requirements the schema can be customized to match your institution’s grading policies, ensuring that each grade component is accurately reflected in the final course grade once set up, the grading schema will automatically calculate and assign grades based on the criteria you've defined note be sure that the total of all the grade components adds up to 100% to ensure accurate grade calculations grade groups grade groups in ampeducator allow instructors to organize their grade items into categories, making it easier to manage and track student performance this feature is especially useful for courses that have multiple types of assessments, such as tests, assignments, and evaluations grade groups help you organize these items into logical categories, set weighted values, and track the overall performance of students within each group to create a grade group within the grading schema section, click on the more actions dropdown menu and select new course grade group here, you can add a name for each group (e g , assignments) and assign a weight that reflects its value in the overall course grade once a grade group is created, you can add individual grade items (e g , specific tests or assignments) to the group each grade item can be given a weight that contributes to the total group weight the weight of all grade items within a group must total the group’s overall weight, ensuring the total percentages align absolute weight the percentage of the total course grade that the item contributes relative weight the percentage of the group’s total weight you also have the option to configure the take best feature within a group this feature allows you to specify that only the best scores (e g , top 4 out of 5) will be counted towards the final grade for that group once set up in a course, grade groups are displayed in the gradebook , showing both individual grades and group totals video walkthrough course grade groups grading scale in the grading scale section, configure the relationship between letter grades, percentages, and grade point averages (gpa) for the course you can disable any letter grade you don’t use for the course each letter grade represents a range between the mark assigned and the letter above it for example, if a = 85% (3 7 gpa) and a+ = 90% (4 0 gpa), any mark between 85 89% would be assigned an a (3 7 gpa) custom scales in the custom scales section, you can create your own grading scales you have the flexibility to choose whether you want grades to round to the closest value, round up, or round down rubrics use this section to attach rubrics to the course template anything you add here becomes part of the template and is copied into every new course created from it you can create a new rubric or pull one from the rubrics bank rubrics added to the template are available when grading assignments , discussions , and course grades with grade link type none add a new rubric click new rubric to configure a rubric for the template the add new template rubric window opens—give the rubric a name, add an optional description, choose a level scale , pick a scale type (sequential, equal division, custom, or none / feedback only), and set the number of criteria select add rubric to continue you’ll land on edit course rubric in details , adjust levels and scale type, enable levels with range , set the number of criteria, and turn on criteria weights if needed in design , edit level names and descriptions (and points/ranges when supported), rename criteria, set criterion weights, and enter the descriptions in each cell for a deeper walkthrough of every option (level scales, scale types, ranges, and weights) and how they affect the grid, see docid\ yf3xn9kkfc4t3gvixm5ss add an existing rubric to add an existing rubric from the docid\ yf3xn9kkfc4t3gvixm5ss bank, click the more actions dropdown and select add rubric from existing in the add existing rubric window, choose the rubric from the rubric dropdown and click add rubric you will land on edit course template rubric in details , adjust levels and scale type, enable levels with range , set the number of criteria, and turn on criteria weights if needed in design , edit level names and descriptions (and points/ranges when supported), rename criteria, set criterion weights, and enter the descriptions in each cell changes here apply only to this course template copy the original in the rubrics bank is unchanged click save to attach it to the course it will appear in the course list and can be edited for this course without affecting the original in docid\ yf3xn9kkfc4t3gvixm5ss documents the documents section is where you can upload and manage course related documents to add files, click upload document(s) to upload up to 5 individual documents at a time you can also choose whether or not students will have access to each document if you have multiple files to upload at once, click more actions and select upload zip archive to upload a compressed folder any documents you add here in the course template will automatically appear in the documents section within the lms tab when you create a new course from the template this helps streamline course setup and ensures materials are readily available enable lms content you can enable lms content by scrolling to the bottom of the details section of the course template and checking the course lms content enabled box once selected, a new lms content tab will appear next to the details tab, allowing you to create, manage, and organize course materials within the learning management system enabling this option will also display two additional fields engagement period defines how often the system logs time while a student is actively interacting with lms content engagement idle sets the amount of inactive time before the system stops tracking engagement when this time is reached, a prompt appears asking the student if they are still active tracking resumes once confirmed for comprehensive instructions on setting up, organizing, and managing course content, see docid 8bgfcv1mffalcldcq7zzs