Courses

The Courses section of the Student’s Academics tab displays all courses the Student is currently enrolled in or has completed. From here, you can view progress, manage enrollment details, and access course-specific actions like grades, attendance, and completion status.

To begin, click Enroll in Courses. This opens a window where you can select from available courses and set enrollment options.

Use the filters on the right to narrow down the course list by Academic Session, Location, Program, Program Component, or by using the Course Search. As you make selections, the course list at the bottom will update automatically.

On the left, enter the required Enroll Date and set additional options as needed:

After selecting one or more courses from the bottom of the window, click Enroll Student. A confirmation screen will appear summarizing the enrollment details.

Review everything carefully, then click Enroll Student again to finalize. The course(s) will then appear in the Courses section of the Student’s Academic tab.

If a Student is receiving credit for a course without taking it again (due to transfer credit, exemptions, or prior learning), check the Advanced Standing box during enrollment.

Once checked, a Reason dropdown will appear with the following options:

Choose the reason that best applies to the situation.

If the Student is repeating a course, check the Repeat Course box before enrolling.

The system will flag this enrollment as a repeat attempt. You can configure how your institution handles repeated courses in Institution Config / Programs / Defaults, including how programs count or limit multiple attempts.

To enroll multiple Students into courses at once, use the Students / More Actions dropdown menu. From there, select Enroll in Courses to open the bulk enrollment interface. This is a quick way to streamline enrollments when working with cohorts or larger groups.

In the Courses section of the Student’s Academics tab, each active course listed includes a set of quick action icons on the right. These allow you to view and manage course-specific information directly from the Student Profile.

Within the Courses tab of a student’s Academics, you can now quickly locate and organize information using the search, filter, and export options.

These tools make it much easier to review, analyze, and share a student’s course history.

Click the View Student Course icon to open a read-only view of a student’s enrollment in a specific course.

This window provides a detailed, organized layout with clearly separated sections for course details, academics, and attendance. Each section summarizes key information drawn from the course and student records.

Course Details

This section shows general enrollment information for the course, including the course name, academic session, and location, along with the start and end dates, credits earned, and whether it is marked as a repeat course. It also displays the student’s current course status.

Course Academics

The Course Academics section summarizes the student’s grading information. It includes units completed, final grades, GPA, and whether a grade override has been applied. You can also see if the course is set as Pass/Fail or if no final grade has been assigned.

Course Attendance

The Course Attendance section provides a detailed view of a student’s attendance performance within a course. It displays totals for classes attended, missed, and late, along with total hours completed and the Projected Absence %.

The updated layout also includes an Attendance Status summary that shows the student’s current standing (for example, Good, Marginal, or Review), based on the policy applied. The status area also displays the calculation date and the thresholds used to determine that standing.

Course Attendance List

The Course Attendance List shows each class meeting in the course, including the date, time, attendance type (Present, Absent, Late, or Authorized Absence), and any related notes. This provides a complete record of the student’s attendance history directly within the view.

Course Credentials

At the bottom of the view, this section shows whether a credential has been awarded for the course.

Course Status Changes Log

At the bottom of the view, the Course Status Changes Log displays a record of any updates made to the student’s course status. It includes the date of each change, the updated status, the reason entered, and the user who made the update.

To make changes to a Student’s course enrollment details, such as the enroll date, completion settings, or notification preferences, click the Edit Student Course icon next to the course in the Academics tab.

This will open a modal where you can update key fields like location, course start and end dates, enroll date, status, and more.

In addition, you'll find options for:

Once you're finished, click Save to apply the changes.

Click the View Course Grades icon to open the Student’s individual grade breakdown for that course. This takes you directly to the Gradebook tab within the course, filtered to that specific Student.

Here, you’ll see a detailed view of each assessment, including the grade name, mark, weighted value, and any comments provided by the instructor. This view helps you quickly understand how the Student is performing across all components of the course.

Click the View Course Attendance icon next to the course to open the attendance page for that Student.

This page displays all recorded attendance entries for the course, including the date, time, status (Present, Late, Absent), any penalties, total hours, and optional notes. From here, you can also update attendance by selecting or adjusting the fields directly.

You can also review any makeup sessions, attendance evaluations, or totals for the course using the side menu.

To remove a student from a course, click the Withdraw From Course icon (X) beside the course name.

This opens the Withdraw Student from Course modal, where you can choose how the student should be removed.

Select Withdraw From Course if the student should be withdrawn but the course should remain on their academic record.

You will be prompted to enter:

Select Delete Course Record if the course should be removed entirely from the student’s record. Only choose this option if the course should not appear in the student’s academic history.

When withdrawing or deleting a course, you will now see a Credit Course Fees checkbox.

If selected, ampEducator will automatically apply a credit for the current course fees instead of modifying past invoices or payments.

This is recommended because it:

When a Student finishes all requirements for a course, you can mark the course as completed. Any unassigned grade items will be automatically marked as 0%. This finalizes the course and locks in the final grade that will appear on the Student’s Transcript.

Click the Complete Course icon next to the course name in the list.

This opens the Complete Student Course modal, where you’ll be asked to enter the Completed Date. You can also optionally check Mark as Incomplete (if needed) and add any notes.

Once completed, the course status will update to Completed in the Student’s Courses list.

In addition to this method, there are two other ways a Student’s course can be marked as complete:

If a Student was marked as Completed or Withdrawn from a course by mistake, you can use the Re-enroll in Course icon to correct the error and return the Student to active enrollment.

Clicking the icon opens a modal where you’ll enter the Reenroll Date, and optionally mark Advanced Standing and add Notes. Once submitted, the course record is reactivated for that Student with the new date.

The More Actions button in the Student Courses section has three useful functions:

To generate a transcript for a Student, click on More Actions from the Courses tab of their profile, then select Generate Transcript.

In the pop-up window, you'll see several options:

Once you've filled out the required fields, click Generate. The system will then complete the action based on the Generate Type you've selected—either downloading the transcript, saving it to the Student’s Documents, or emailing it directly to the Student.

Note: To generate transcripts in bulk for multiple Students, see Students / More Actions.

To view or print a Student’s course schedule, go to the Courses section of the Student’s profile and click on More Actions, then select View / Print Schedule.

A pop-up window will open within your browser showing the Student’s weekly course schedule. Each course is displayed in blocks by day and time, making it easy to see when and where the Student’s classes are scheduled.

At the top of the window, you can switch between:

You can also move between weeks using the arrow buttons and use Print PDF to generate a printable copy of the schedule.

To view a summary of a Student’s academic performance, go to the Courses section of their profile, click More Actions, and select View Academic History.

This opens an on-screen transcript summary showing all courses and programs the Student has attempted at your institution. You can also click Download PDF to save or share a copy.

This view includes:

It’s a quick way to review a Student’s academic progress or export it as a PDF without generating a full transcript.