Courses

the courses section of the student’s academics tab displays all courses the student is currently enrolled in or has completed from here, you can view progress, manage enrollment details, and access course specific actions like grades, attendance, and completion status note before enrolling students in a course, ensure that the course is properly configured and available for the student's location for instructions on configuring courses, please refer to the main starting new courses docid\ xwg3mruo 5q cxllx0bw5 section of the guide enrolling a student in a course to begin, click enroll in courses this opens a window where you can select from available courses and set enrollment options use the filters on the right to narrow down the course list by academic session , location , program , program component , or by using the course search as you make selections, the course list at the bottom will update automatically on the left, enter the required enroll date and set additional options as needed auto complete choose how the course will be completed automatically none – standard course tracking applies by course weeks – completes based on course duration by manual date – set a specific completion date by all grades entered – course is marked complete once all required grades are entered (you can also set a minimum percentage required for completion) charge fees decide how the course fees are applied none – no financial entry charge account – posts a charge to the student’s account invoice account – creates an invoice instead notes optional field for internal use to add context or comments after selecting one or more courses from the bottom of the window, click enroll student a confirmation screen will appear summarizing the enrollment details note if you don’t see the expected courses listed, check that the student’s location matches the course location , as locations must be the same for both review everything carefully, then click enroll student again to finalize the course(s) will then appear in the courses section of the student’s academic tab advanced standing if a student is receiving credit for a course without taking it again (due to transfer credit, exemptions, or prior learning), check the advanced standing box during enrollment once checked, a reason dropdown will appear with the following options adv – advanced standing exp – exempt plr – prior learning trf – transfer choose the reason that best applies to the situation repeat course if the student is repeating a course, check the repeat course box before enrolling the system will flag this enrollment as a repeat attempt you can configure how your institution handles repeated courses in programs docid\ i7kcrpfso8fejmq4qcso0 , including how programs count or limit multiple attempts bulk enrollment to enroll multiple students into courses at once, use the more actions docid\ lqggpq7lw9sp6qoaba5qo dropdown menu from there, select enroll in courses to open the bulk enrollment interface this is a quick way to streamline enrollments when working with cohorts or larger groups student courses quick actions in the courses section of the student’s academics tab, each course listed includes a set of quick action icons on the right these allow you to view and manage course specific information directly from the student profile view student course click the view student course icon to open a read only view of the student’s course enrollment this displays a full overview of the student’s enrollment in the course, including the course name, academic session, location, and key dates such as the enroll date, start date, and end date you’ll also see whether the course is marked as a repeat, whether a credential has been awarded, and a breakdown of units, grades, credits, and hours completed attendance details include classes attended, missed, or late, along with the overall percentage and current attendance status if applicable, grade and attendance overrides will also appear here, as well as final grade values like final %, gpa, and pass/fail indicators at the bottom of the modal, the course status changes log shows who last updated the course status, when, and any accompanying notes this view is for reference only and cannot be edited edit student course to make changes to a student’s course enrollment details, such as the enroll date, completion settings, or notification preferences, click the edit student course icon next to the course in the academics tab this will open a modal where you can update key fields like location, course start and end dates, enroll date, status, and more in addition, you'll find options for auto complete use this setting to define when a course will automatically be marked as complete for the student none no automatic completion the course must be completed manually by staff by course weeks the course will complete automatically based on its duration and end date by manual date a field will appear where you can select a specific date to mark the course as complete by grades entered automatically complete the course once all grade items have been entered you can optionally set a minimum grade percentage, attendance hours, and engagement hours—only students who meet these requirements will be marked as complete override equivalency this option ensures the course is recognized as equivalent in the program audit if you’ve specified alternate course names or codes opt out notifications select this if you don’t want the student to receive automated course notifications once you're finished, click save to apply the changes view course grades click the view course grades icon to open the student’s individual grade breakdown for that course this takes you directly to the gradebook tab within the course, filtered to that specific student here, you’ll see a detailed view of each assessment, including the grade name, mark, weighted value, and any comments provided by the instructor this view helps you quickly understand how the student is performing across all components of the course view course attendance click the view course attendance icon next to the course to open the attendance page for that student this page displays all recorded attendance entries for the course, including the date, time, status (present, late, absent), any penalties, total hours, and optional notes from here, you can also update attendance by selecting or adjusting the fields directly you can also review any makeup sessions, attendance evaluations, or totals for the course using the side menu withdraw / delete from course to remove a student from a course, click the withdraw from course icon (x) beside the course name this opens a modal where you can choose to either withdraw the student or delete the course record entirely withdrawing a student keeps the course and withdrawal on their academic record, while deleting it removes the course completely from their profile deleting is permanent and cannot be undone when you select withdraw from course from the withdraw type dropdown, the student is marked as withdrawn from the course, but the course record remains on their profile you’ll be prompted to enter a withdraw date, choose a reason, decide whether to reverse any fees, and optionally add a note you can configure a list of customized withdraw reasons under reasons docid 9qp5vcrrljd2edzhur2s5 if you choose delete course record , no withdrawal date or reason is required, though you can still choose whether to reverse associated fees please note that deleting a course record cannot be undone only select delete when you're sure the course should not be part of the student's academic history complete course when a student finishes all requirements for a course, you can mark the course as completed any unassigned grade items will be automatically marked as 0% this finalizes the course and locks in the final grade that will appear on the student’s transcript click the complete course icon next to the course name in the list this opens the complete student course modal, where you’ll be asked to enter the completed date you can also optionally check mark as incomplete (if needed) and add any notes once completed, the course status will update to completed in the student’s courses list in addition to this method, there are two other ways a student’s course can be marked as complete from students tab docid\ jqys5wskfu9jbwpfouizu , where you can complete individual students from course details docid\ zq4lrbwv1nirwxii0 6qc , where completing the course will automatically mark all enrolled students as completed re enroll in course if a student was marked as completed or withdrawn from a course by mistake, you can use the re enroll in course icon to correct the error and return the student to active enrollment clicking the icon opens a modal where you’ll enter the reenroll date , and optionally mark advanced standing and add notes once submitted, the course record is reactivated for that student with the new date courses more actions the more actions button in the student courses section has three useful functions generate transcript view / print schedule view academic history generate transcripts to generate a transcript for a student, click on more actions from the courses tab of their profile, then select generate transcript in the pop up window, you'll see several options programs if the student has been enrolled in a program, you’ll see it listed in the dropdown selecting it will include a program summary at the top of the transcript restrict to programs check this if you only want courses from the selected program to be displayed keep in mind this may affect how overall or session gpa and totals are shown skip empty sessions this will omit sessions where the student wasn’t enrolled in any courses generate type choose how you want to deliver the transcript download transcript save to documents email to student issue date required field for when the transcript is being issued transcript template select from a default template or use one you’ve customized in transcript templates docid\ qdm31q jpkpjqgc1jra6s once you've filled out the required fields, click generate the system will then complete the action based on the generate type you've selected—either downloading the transcript, saving it to the student’s documents, or emailing it directly to the student note to generate transcripts in bulk for multiple students, see more actions docid\ lqggpq7lw9sp6qoaba5qo video walkthrough generating student transcripts view / print schedules to view or print a student’s course schedule, go to the courses section of the student’s profile and click on more actions , then select view / print schedule a pop up window will open within your browser showing the student’s weekly course schedule you can navigate between weeks using the calendar at the top, and click print pdf to download a printable version if no courses appear on the calendar, check that the course schedule has been added in the course setup the course’s start and end dates align with the week you're viewing this view is also useful for manually adding course attendance events or reviewing instructional time view academic history to view a summary of a student’s academic performance, go to the courses section of their profile, click more actions , and select view academic history the academic history is an on screen transcript summary that displays all the courses and programs a student has attempted at your institution depending on the student’s enrollment status and course outcomes, different information will be shown this includes courses grouped by session and academic year final grades, gpa, and credits earned course statuses (e g , enrolled, completed) overall average gpa and total credits at the top this view provides a quick way to review a student’s academic progress without generating a full transcript