Courses

note before enrolling students in a course, ensure that the course is properly configured and available for the student's location for instructions on configuring courses, please refer to the main new courses docid\ xwg3mruo 5q cxllx0bw5 section of the guide the courses section of the student's academics tab displays all courses the student is currently enrolled in or has completed you can filter through the list and quickly view status, grades, gpa, attendance, and credits earned enrolling a student in a course to begin, click enroll in courses this opens a window where you can select from available courses and set enrollment options use the filters on the right to narrow down the course list by academic session , location , program , program component , or by using the course search as you make selections, the course list at the bottom will update automatically on the left, enter the required enroll date and set additional options as needed auto complete choose how the course will be completed automatically none – standard course tracking applies by course weeks – completes based on course duration by manual date – set a specific completion date charge fees decide how the course fees are applied none – no financial entry charge account – posts a charge to the student’s account invoice account – creates an invoice instead notes optional field for internal use to add context or comments after selecting one or more courses from the bottom of the window, click enroll student a confirmation screen will appear summarizing the enrollment details note if you don’t see the expected courses listed, check that the student’s location matches the course location , as locations must be the same for both review everything carefully, then click enroll student again to finalize the course(s) will then appear in the courses section of the student’s academic tab advanced standing if a student is receiving credit for a course without taking it again (due to transfer credit, exemptions, or prior learning), check the advanced standing box during enrollment once checked, a reason dropdown will appear with the following options adv – advanced standing exp – exempt plr – prior learning trf – transfer choose the reason that best applies to the situation repeat course if the student is repeating a course, check the repeat course box before enrolling the system will flag this enrollment as a repeat attempt you can configure how your institution handles repeated courses in programs docid\ i7kcrpfso8fejmq4qcso0 , including how programs count or limit multiple attempts bulk enrollment to enroll multiple students into courses at once, use the more actions docid\ lqggpq7lw9sp6qoaba5qo dropdown menu from there, select enroll in courses to open the bulk enrollment interface this is a quick way to streamline enrollments when working with cohorts or larger groups completing a student's course you should complete a student’s course once all instructional hours, grading requirements, and any attendance tracking have been finalized this typically happens at the end of the course completing a course updates the student’s academic record, triggers the awarding of credits (if applicable), and marks the course as closed for edits unless reopened any ungraded assignments will automatically be marked as 0 when the course is completed there are three ways to complete a student’s course, depending on whether you’re doing it individually or in bulk from the student profile in student profile / academics / courses , click the complete course icon (checkmark) next to the course you want to complete a modal will open where you’ll need to select the completed date (required) optionally check mark as incomplete if the student didn’t finish the course successfully add notes if needed once a course has been marked as completed, its status will update in the student’s courses list the course will now be included on official transcripts, count towards any program components or graduation requirements, and be locked for further edits unless reopened from the course / students tab if you're working directly within a course, you can complete an individual student from the students tab locate the student in the list and click the complete student checkmark icon on the far right this opens a completion modal where you can enter the completed date and any notes once confirmed, the course will be marked as completed for that student and included in their records from the course details / status tab to complete the course and mark all enrolled students as completed at once, go to the course details page, click the status tab, and press the green complete course button this action is useful at the end of a course when all students have met the grading and attendance requirements a modal will appear with the course name and a notes field before completing, keep in mind all currently enrolled students will be marked as completed any missing grades will automatically be set to 0% once completed, you’ll no longer be able to edit the course click complete to finalize the process video walkthrough completing a student's course withdrawing or deleting a student's course instead of completing a course, you may need to withdraw or remove a student from a course click the withdraw from course icon next to the course name in student profile / academics / courses there are two types of course removal withdraw from course choosing withdraw from course keeps the course on the student’s record but updates the status to reflect that they did not complete it this is useful for tracking academic history, especially when the withdrawal impacts program progress or gpa in the modal that appears select withdraw from course as the withdraw type choose a withdraw date select a withdraw reason (e g , academic performance, personal reasons) choose whether to reverse fees (options include no , reverse charges , or reverse invoice ) optionally, add notes for context once submitted, the course will remain listed on the student profile but will be shown as withdrawn delete course record choosing delete course record removes the course entirely from the student’s profile use this option only when the course was added in error or if it should not appear on any academic record important notes this action cannot be undone you can still choose whether to reverse charges or invoice related to the course there is no option to enter a withdrawal reason or date, since the record will be removed only select delete when you're sure the course should not be part of the student's academic history video walkthrough withdrawing or deleting a student's course courses more actions the 'more actions' button in the student courses section has three useful functions generate transcript view / print schedule view academic history generate transcripts to generate a transcript for a student, click on more actions from the courses tab of their profile, then select generate transcript in the pop up window, you'll see several options programs if the student has been enrolled in a program, you’ll see it listed in the dropdown selecting it will include a program summary at the top of the transcript restrict to programs check this if you only want courses from the selected program to be displayed keep in mind this may affect how overall or session gpa and totals are shown skip empty sessions this will omit sessions where the student wasn’t enrolled in any courses generate type choose how you want to deliver the transcript download transcript save to documents email to student issue date required field for when the transcript is being issued transcript template select from a default template or use one you’ve customized in transcript templates docid\ qdm31q jpkpjqgc1jra6s once you've filled out the required fields, click generate the system will then complete the action based on the generate type you've selected—either downloading the transcript, saving it to the student’s documents, or emailing it directly to the student note to generate transcripts in bulk for multiple students, see more actions docid\ lqggpq7lw9sp6qoaba5qo video walkthrough generating student transcripts view / print schedules to view or print a student’s course schedule, go to the courses section of the student’s profile and click on more actions , then select view / print schedule a pop up window will open within your browser showing the student’s weekly course schedule you can navigate between weeks using the calendar at the top, and click print pdf to download a printable version if no courses appear on the calendar, check that the course schedule has been added in the course setup the course’s start and end dates align with the week you're viewing this view is also useful for manually adding course attendance events or reviewing instructional time view academic history to view a summary of a student’s academic performance, go to the courses section of their profile, click more actions , and select view academic history the academic history is an on screen transcript summary that displays all the courses and programs a student has attempted at your institution depending on the student’s enrollment status and course outcomes, different information will be shown this includes courses grouped by session and academic year final grades, gpa, and credits earned course statuses (e g , enrolled, completed) overall average gpa and total credits at the top this view provides a quick way to review a student’s academic progress without generating a full transcript