---
title: Adding New Staff
slug: adding-new-staff
docTags: 
createdAt: 2025-05-29T16:38:54.464Z
---

Before you can grant access to ampEducator, each staff or instructor must be added to the system with the appropriate credentials and access. Start by clicking the green **Add New Staff** button.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Z_18BG8NygrG6UX9-oKSp_image.png)

A pop-up window will appear. Fill in the required details:

- **Name** – Enter the full name of the staff member.
- **Location** – Choose the primary location where this person will be working.
- **Location Access** – Select one or more locations they should be able to access.
- [Roles](docId\:jUKIiKMESQfUXXHnz-F8A) – Assign the appropriate role(s) for their job (you can select multiple).
- **Status** – Choose **Active** to allow login access, or **Inactive** to keep the account disabled.
- **Position** – (Optional) Use this to note the person’s job title or role within the institution.
- **Email** – (Optional) Enter the user’s email for notifications and contact.
- **Username** – Create a unique login name for the user.
- **Password** and **Confirm Password** – Set a secure password for their account.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/eg-atcKP84W7pFKMBtEMl_image.png)

Once all fields are complete, click **Add Staff** to finish. 

Once you've added a new staff member, they’ll appear in the main list. At this point, only the basic details you entered are saved. 

To **add more information**—like phone number, address, schedule preferences, or internal notes—click on their **name** or the **edit icon** beside it. This opens the full staff profile, where you can continue building out their record and managing settings as needed.

### Video Walkthrough: Adding Staff Manually

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### Importing Multiple Staff via CSV

If you need to add multiple staff or instructors at once, you can import them in bulk using a CSV file. This is the fastest way to add users and works best when you already have the data prepared. To learn more, see [Home / Imports](docId\:QsHQY5cBug57s1az2G2Sc). You’ll be guided through the field requirements and can test your file before completing the import.&#x20;

If you run into any trouble, feel free to contact support at [support@ampeducator.com](mailto\:support@ampeducator.com) and include your file—we’re happy to help.