---
title: Invoices
slug: U5Au-invoices
createdAt: 2026-02-25T16:13:41.870Z
---

Invoices are used to bill students for tuition, fees, and other charges. From this area of the system, you can create invoices, finalize them for billing, track payments, and make corrections when needed — all while maintaining accurate financial history.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/5tcBHJAb2Djs-s1CvWNV1_image.png)

You can access invoices either from an individual student profile or from [Accounts/ Invoices](docId\:T5JdeQTW_X2rrMYyUHex9), depending on whether you’re working with one student or reviewing invoices across the institution.

## How invoices work

Invoices follow a structured lifecycle. When first created, an invoice starts in **Draft**. While in draft, you can add items, apply discounts, include deposits, and make any necessary changes before finalizing it.

Once an invoice is **Posted**, it becomes part of your official billing records. Payments, credits, and deposits can be applied, and the invoice balance updates accordingly. When the balance reaches zero, the invoice is marked as **Paid**.

If a posted invoice needs correction, you can either **reverse** individual items or **cancel and reissue** the entire invoice. Cancelled invoices remain in the system for audit history, and a reissued invoice opens as a new draft so you can make adjustments and repost it.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/FOrSVNBsB849U_UuV3bj4_image.png)

## What you can do on an invoice

From within an invoice, you can build and manage the full billing record. This includes adding tuition or fee items, applying discounts, posting immediately or scheduling auto-post, reviewing applied payments, and making corrections when needed.

Invoices also include built-in features that support reporting and agent workflows:

- **Tax Deductible (TD)** indicators on invoice items, which affect tuition statement reporting 

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Qhfj0YnL6_tpqPCUoECO8_image.png)

- **Commission settings**, including options such as *Deduct From Payment*, which impact how agent commissions are handled internally 

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/VUzb1-CrzIHDAYHuaKXs1_image.png)

These features are part of the invoice structure and are explained in more detail in the related guides within this section.

## Related Guides

For detailed step-by-step instructions, see:

- [Creating and Managing Invoices](docId\:BYOdvWi5CDb5okzhx73T4)
- [Commissions on Invoices](docId\:yP34iHVJUpbJNu675yW-t)