---
title: Programs
slug: ABTq-programs
docTags: 
createdAt: 2024-11-25T15:11:54.554Z
---

This section displays any programs the Student is enrolled in, along with a summary of their progress—including status, attendance, grades, and credits. You’ll also see which program is marked as the **Primary Program**, highlighted in green for easier visibility, and whether the Student is currently eligible for completion or graduation.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/mAYkFBnc2oVShB5_iZuam_image.png)

**Note: **Before enrolling students in a program, ensure that the program is properly configured and available for the student's location. For instructions on configuring programs, please see the [Programs](docId\:QI6CCL8eSQrIGED-73mlJ) section of the guide.

## Enrolling Students to a Program

When you click **Enroll in Program**, a modal appears where you can enter all the necessary details to enroll the Student into a program.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/AIJyE04HHoci5tk8joQwI_image.png)

### Program Enrollment Fields

- **Program**: The program the student is being enrolled in. 
- **Starting Academic Session**: The academic session this enrollment belongs to. 
- **Program Intake**: The intake session for the program, if applicable. 
- **Program Enroll Date**: The date the student is officially enrolled in the program. 
- **Program Start Date**: The date the student begins the program. 
- **Expected End Date**: Automatically calculated based on the program’s duration, but can be adjusted if needed. 
- **Sub Status**: Optional sub-status used by your institution. 
- **Primary Program**: Indicates whether this is the student’s primary program.

### Program Fee & Invoice Options

- **Charge Program Fees**: Determines how program fees are handled during enrollment. 
  - **None**: No fees are charged. 
  - **Charge Account**: Fees are charged directly to the student’s account. 
  - **Invoice Account**: Fees are added to an invoice. 
- **Select Invoice**: Choose an existing draft invoice to add the program fees to, or select **Create New Invoice** if no draft invoice exists. 
- **Post Invoice**: 
  - **Yes**: The invoice is posted immediately when the student is enrolled. 
  - **No**: The invoice is created as a draft and can be posted later.

Once you select the **Program** and **Academic Session**, any available **program courses** will appear at the bottom of the modal. You can choose to enroll the Student in those courses at the same time by checking the box beside each one.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/aXLW4lJvzHDptuE5VQdzx_image.png)

Once everything is complete, click **Enroll Student** to finalize the enrollment.

**Note:** If you need to enroll multiple Students into the same program at once, you can do this in bulk from the Students list using the [More Actions](docId\:LqgGpQ7lw9sp6QoaBA5qO) menu.

## Auditing a Student's Program

Clicking the **Audit Student Program** icon opens a detailed modal displaying all academic and attendance information for the selected program. This view helps administrators review a student’s overall progress and verify eligibility for completion.[https://app.archbee.com/docs/UiJ\_Ioix17EJO8boaPGfw/ABTqihdhGPr8\_AjBIogHN#RvznR](https://app.archbee.com/docs/UiJ_Ioix17EJO8boaPGfw/ABTqihdhGPr8_AjBIogHN#RvznR)

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/fG_LHFKWd_due1mQfCyM8_image.png)

### Program Details

Displays key information about the program, including:

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/p8XV-M0GyfLpq8BHNDZQ__image.png)

- **Program Name** and **Status** 
- **Starting Session**, **Enroll Date**, **Start Date**, and **Expected End Date** 
- **Sub Status** (if used by your institution) 
- **Primary Program** indicator showing whether this is the student’s main program

### Program Academics

Summarizes the student’s academic results for the program:

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/T3hHnuASGQLtPkBkeaxgn_image.png)

- **Credits Earned** and overall **Final Grade (%)** 
- **Pass/Fail** result and any **Distinction** earned 
- **Academic Status** (e.g., Good, Marginal, Review) 
- **Final Override** checkbox if the final grade has been manually adjusted

### Program Attendance

Shows the student’s attendance performance:

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/gY8p4lO_X7_VObClX6eGC_image.png)

- **Hours Completed** and **Hours Missed** 
- **Attendance %**, **Total Absences**, **Total Lates**, and **Late %** 
- **Marginal Courses** and **Review Courses** — counts of courses that have fallen below set thresholds 
- **Attendance Status** and **Status Source** (Manual or Weekly Batch) 
- **Status Date**, **Updated By**, and any **Status Policy** details (thresholds and weighting rules) 
- **Attendance Override** indicator if a manual adjustment was made

### Program Credentials

Displays credential progress and award details:

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/4RuvUAuzO3yt2204i-Lo9_image.png)

- **Credential Status** (e.g., *Eligible*, *Not Eligible – Courses Incomplete*, *Not Eligible – Low Average*) 
- **Credential Awarded** toggle, if the credential has already been issued 

### Program Status Changes

Lists any updates made to the student’s program status, showing:

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/tO-U1RXJiMGWvCL-HU-X5_image.png)

- **Date**, **User**, **Status**, **Reason**, and any **Notes** entered during the update

### Program Courses

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/TnGqluRwpG_YwGm6cShrc_image.png)

Provides a breakdown of all courses within the program:

- **Course List** showing each course name and section 
- **Status** of each course (e.g., Enrolled, Pending, Completed) 
- **Linked Student Course** and **Credits** earned 
- **Total Credits** displayed at the bottom for quick reference 

If the program is configured with a **Credential**, and all required components are complete, the **Credential Status** will show as **ELIGIBLE**. You’ll also see a **total credits** summary at the bottom, making it easy to confirm that all program requirements have been met.

### Download Program Audit Report

After opening the Student Program Audit, click **Download Audit PDF** at the bottom of the window to generate a printable report.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/MwsLM4k5O5Nqb7-PxeAPA_image.png)

The report includes:

- Program details and status
- Academic standing and final grade information
- Attendance summary and completed hours
- Credential eligibility information
- Program components and requirements
- Course completion details
- Credits earned versus credits required

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/RietKwDlcf2rWgPua9XJd_image.png)

This report can be used for advising, student progress reviews, audits, and graduation verification.

## Editing a Students Program

To make updates to a student’s existing program, click the **Edit Program** icon beside the program you want to modify.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/bWVD9lod-hpvsV0t7G2-8_image.png)

This opens the **Edit Student Program** modal, where you can adjust key program details.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Fa4E4J8xv0XiAIWxxbDva_image.png)

**Available fields include:**

- **Starting Academic Session:** The academic session linked to the student’s program. 
- **Program Intake:** Select or update the intake if applicable. 
- **Program Enroll Date:** The date the student was enrolled in the program. 
- **Program Start Date:** The official start date of the program. 
- **Expected End Date:** The projected end date of the program based on its duration. 
- **Sub Status:** Optional sub-status used by your institution. 
- **Primary Program:** Select ***Yes*** if this is the student’s primary program. 

When finished, click **Update** to save your changes, or **Cancel** to discard them.

:::hint{type="warning"}
**Note:** Changing the **Starting Academic Session** or **Program Start Date** can affect tuition tax statements.
:::

## Completing a Student's Program

Clicking the **Complete Student** icon next to a program allows you to officially mark the program as complete for the Student—typically when they’ve successfully finished all requirements and are eligible to receive their credential.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/CE1BApFK_Iz5dk3-VZK5m_image.png)

The **Complete Student Program** modal displays all key program details, including current grades, attendance, and status. You can also make final adjustments before completing the program. If all required components are met and the **Credential Status** shows as **ELIGIBLE**, you can proceed with awarding the credential and finalizing the program.

However, this process can also be used for Students whose program is ending but who did **not** meet all the requirements—for example, if they are not continuing or did not meet academic thresholds.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/8RgE2KIcSFgYxla8epQx9_image.png)

**Fields and Options:**

- **Credential Status** – Displays whether the student is currently *Eligible*, *Not Eligible*, or *Ineligible* based on completed requirements. 
- **Credits Earned / Hours Completed / Final** – Shows totals and percentages for completed credits, total hours, and final marks. 
- **Pass / Fail** – Indicates whether the student has met the minimum passing requirements. 
- **Final Override** – Enable this option if you need to manually adjust the final grade. 
  - When selected, two additional fields appear: 
    - **Student Final %** – Enter the new final grade percentage. 
    - **Override Reason** – Enter the reason for the manual grade adjustment (e.g., grade appeal, data correction). 
- **Attendance Override** – Enable this option to manually adjust attendance or lateness values. 
  - When selected, additional fields appear: 
    - **Attendance %** – Enter the updated attendance percentage. 
    - **Late %** – Enter the percentage of lateness, if applicable. 
    - **Override Reason** – Add a note explaining the reason for overriding attendance (e.g., excused absences, data correction). 
- **Award Credential** – Select *Yes* if the student is eligible to receive their credential. This will mark the credential as awarded and include it on the student’s transcript. 
- **Complete Date** – Enter the official date of program completion. This field is required. 
- **Sub Status** – (Optional) Choose a sub-status if your institution uses them to classify program completions (e.g., *Incomplete*, *Withdrawn*, *Transferred*). 
- **Notes** – Add any relevant comments or internal notes about the completion process. 

Once all fields are reviewed and updated as needed, click **Complete** to finalize the student’s program.

Once the program is completed the **Status** will change to **Completed**

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/0uEGzsIhWmf2IKEl8dkOB_image.png)

If a credential was awarded, it will be listed under **Credentials Earned.**

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/aaaEWaZjXNlTior-3P540_image.png)

The completed program and credential will appear on the Student's transcript

::Image[]{src="https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Wa8xzZxTybk05Wl8_lwEg_screen-shot-2025-05-02-at-104326-am.png" size="100" isUploading="false" width="2084" height="1046" darkWidth="2084" darkHeight="1046" showCaption="false" indent="2"}

## Withdrawing or Deleting a Student's Program

f a student is leaving a program early, you can either **withdraw** them or **delete** the program entirely. Withdrawing keeps a record of the program and its status for future reference, while deleting removes the program from the student’s profile and **cannot be undone**.

To begin, click the **Withdraw Student** icon beside the program you wish to remove or withdraw.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/t_YpdBFFD3a_N44S85Rv8_image.png)

### Withdraw From Program

When you select **Withdraw From Program** as the *Withdraw Type*, the **Withdraw Student from Program** modal appears. Here, you can record the withdrawal details and choose how the system should handle associated fees.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/qf34B66q4a12_JpXb-N1c_image.png)

In this modal, you’ll enter:

- **Withdraw Date**: The official date the student is withdrawn from the program. 
- **Withdraw Reason: **Select the reason for withdrawal. These can be configured in  [Institution Config / Students / Reasons](docId:9qP5vcrrLJd2EDZHUR2s5) 
- **Sub Status:** An additional status if your institution uses sub-statuses (such as *Incomplete* or *Transferred*). 
- **Credit Fees**: Choose whether related fees or invoices should be credited as part of the withdrawal. 
- **Notes**: Internal notes related to the withdrawal for staff reference. 

Click **Withdraw** to save and record the student’s withdrawal, or **Cancel** to exit without making changes.

### Delete Program Record

If the student’s program record should be removed entirely, select **Delete Program Record** as the *Withdraw Type*. The **Withdraw Student from Program** modal will update to show only the fields needed for deletion — including the option to **Reverse Fees** if applicable.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/z97DlJTwrlQHhLJ9QORdr_image.png)

When you confirm this action, the program will be permanently deleted and will no longer appear anywhere on the student’s profile or record.

:::hint{type="danger"}
Please note that Deleting a Program Record is **irreversible**.
:::

## Recalculate Program Totals

Click the **Recalculate Program Totals** icon beside a program to refresh and update all calculated values.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/h-NxBNp0TLe6cxrJSeZ-f_image.png)

This feature ensures that program data—such as attendance, grades, credits, and status—accurately reflects any recent changes made to the student’s courses, sessions, or related records.

It’s especially useful if a program was added after course completions or if updates to course results haven’t yet appeared in the **Programs** list. Using this option will trigger a recalculation to display the correct totals in real time.