---
title: March
slug: 9rSq-march
createdAt: 2026-03-09T16:18:54.165Z
---

## Payments, Refunds & Adjustments Cancellation Updates

**Release Date:** March 20, 2026

To improve auditability and data integrity, records can no longer be deleted and must now be cancelled instead.

- **Applied Payments:** You can now cancel applied payment amounts individually without cancelling the entire payment 
- **Refunds:** Refunds can now be cancelled instead of deleted 
- **Adjustments:** Adjustments can no longer be deleted and must be cancelled 

Additional details:

- A **cancellation reason is required** and recorded for all cancellations 
- Cancelled amounts are automatically reversed or updated where applicable 
- This ensures a clear audit trail for all financial changes

## Estimated Invoices

**Release Date:** March 19, 2026

You can now convert draft invoices to [Estimated Invoices](docId\:BYOdvWi5CDb5okzhx73T4) to share upcoming charges with students before finalizing them.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/pcxkTqUdgOAREIZ6utotj_image.png)

Estimated invoices:

- Are visible in the student portal 
- Are included in a new **Projected Balance** field (current balance + estimated charges) 


::Image[]{src="https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/5qqQgUoWFv4xdNOLj-jDB_image.png" size="92" width="1742" height="916" position="center" showCaption="false"}

- Can still be edited, but cannot accept payments, deposits, or credits 
- Cannot be converted back to draft 

To use this feature, simply click the **Convert Invoice to Estimated **icon on a draft invoice and confirm the conversion.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/NORGzcaLPBQ6F6K3ZVsnW_image.png)

**Login Blocked IPs**

**Release Date:** March 17, 2025

A new **Login Blocked IPs** section has been added under [Institution Config → General → Login](docId\:SCA1HeFWjOiBroSxzHuqS), allowing administrators to block specific IP addresses or CIDR ranges from accessing the system. 

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/DVonHPIr8UennsQVOI5ih_image.png)

Blocked login attempts will appear in **User Logins** with a *Blocked IP* status.

## Role-Based Sensitivity Controls

**Release Date:** March 9, 2026

A new **Role Sensitivity** system has been added to improve control over sensitive information within AmpEducator. This feature allows institutions to define which roles can **view or export sensitive fields** across the system.

### Role Sensitivity Settings

Administrators can now configure **Read Sensitivity** and **Export Sensitivity** levels for each role under:

**Institution Config → Roles**

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/ROdLfVroxaliBvRfekuBK_image.png)

Sensitivity levels determine which roles can access sensitive data in:

- Data lists 
- Student profiles 
- Reports 
- Data exports 

This ensures that confidential information is only accessible to authorized users.

### Sensitive Fields

The system includes a predefined list of **sensitive fields**, primarily related to student identity and contact information.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/cNXv4S67ex2VEbjabnuj8_image.png)

Administrators can view the current list of sensitive fields directly from the Role Sensitivity page.

### Restricted Data Visibility

When a role does not have permission to view a sensitive field:

- The field will display **Access Restricted** in lists and profiles 
- The value will not appear in exports 

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/1aRk4sgvtbeYeMJAaQpMv_image.png)

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/HitSImBUo5rWorc0jG_tV_image.png)

Users can still update records, but only fields they have permission to access will be visible.

### Student and User Login Visibility

Access to **Student and User login information** is now restricted to roles with **High Sensitivity** access.

### Proctor Permission

A new course access permission called **Proctor** has been added.

![](https://api.archbee.com/api/optimize/dAaYdF15xm67t_NLKoQQv/Dtj4nLhI_1yuG4owSQpEJ_image.png)

This permission controls access to:

- **Verify Face and ID photos** 
- **Security event logs** 

If an instructor does not have the **Proctor** permission, they will not be able to view these verification images or related security information.